Office and Dispatch Coordinator

Robbins Manufacturing Co

just now•Onsite

About The Position

Robbins Manufacturing is seeking a highly organized and proactive Office and Dispatching Coordinator for our Lake City facility. This role serves as a critical link between our production, inventory, and transportation teams. You will manage production/inventory reconciliations, coordinate site to site transfers, and handle front-counter dispatching between our shipping team and third-party drivers. This role also includes daily financial and administrative support. The ideal candidate thrives in a fast-paced environment and possesses strong problem-solving skills to navigate daily logistical challenges.

Requirements

High school diploma or equivalent.
2+ years of experience in an office administrative or dispatching role, ideally within a manufacturing or industrial setting.
Proficiency in Microsoft Office Suite (Outlook, Excel, etc.).
Ability to "run down" inventory issues and resolve complex logistical hurdles independently.
Capable of managing multiple priorities at the same time.
Strong verbal and written skills for constant coordination with co-workers and management.
Ability to remain stationary at a desk for extended periods and occasionally lift to 15–25 lbs. (office supplies/files).

Nice To Haves

Experience with inventory management software preferred.

Responsibilities

Dry Kiln Management: Verify dry kiln status daily and communicate updates to the team. Collaborating with production leads to troubleshoot and resolve issues.
Inventory Reclassification: Manage daily inventory reclassifications and handle inventory reclass requests for management to ensure accurate records.
Transfers: Coordinate all Lake City transfers by releasing inventory and notifying relevant departments. Manage inbound transfers from site to site, ensuring all loads are verified and released properly.
Accounts Payable: Process all receivers, accurately identifying purchase order numbers and calculating landed costs.
Invoicing: Manage the invoicing process for shipments, resolving pricing discrepancies or inventory gaps as they arise.
Inbound Freight Billing: Process weight tickets and payments for "Barky" and by product shipments.
Reporting: Provide regular breakdowns of count, quantity, cubic feet, and tonnage to management.
Scale Operations: Scale inbound and outbound trucks.
Driver & Visitor Support: Serve as the primary point of contact at the front window, assisting sales teams with driver coordination and helping visitors.
Office Management: Answer multi-line phones, order office supplies, and provide administrative backup to colleagues.