Office Adminstrator

Barge Design Solutions • Nashville, TN

1d

About The Position

Barge Design Solutions, Inc. is seeking a detail-oriented Office Administrator to join our Administration team. This role is essential to maintaining smooth daily operations across our office, providing comprehensive administrative support and facilities coordination that enables our engineering teams to focus on delivering exceptional client service.

We're looking for a reliable, proactive professional who thrives in a dynamic environment and takes pride in creating an organized, welcoming workplace. This position offers the opportunity to wear many hats while supporting various departments and contributing to the overall efficiency and professional atmosphere of our offices.

Requirements

• High School diploma or GED required; Bachelor's degree preferred.
• 1-2 years of relevant office administration experience.
• Proficient in Microsoft Office Suite.
• Detail-oriented with strong follow-through.

Nice To Haves

• Event coordination a plus

Responsibilities

• Work with staff to manage all local area deliveries and pickups
• Maintain company vehicle fleet through regular washing and fueling, while assisting with maintenance coordination to ensure safe, reliable transportation for staff
• Manage files in offsite storage facility
• Process and distribute incoming mail and coordinate FedEx shipments to support timely project communications and deliverables
• Assist with travel reservations for hotels, company cars and rental cars company wide
• Responsible for scanning paper documents in storage to reduce inventory
• Manage all aspects of Conferences – scheduling, hotel reservations, marketing materials, swag, registration, etc.
• Additional duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees