Office Administrator

Boulder Imaging Inc•Louisville, CO

3d•Onsite

About The Position

Boulder Imaging is searching for an Office Administrator to join our team to support the day-to-day operations of our office. This role is critical in ensuring a smooth, efficient, and well-maintained workplace environment, while also providing administrative support to our leadership team. We are looking for a self-starter, capable of consistently processing a high-volume workload while paying close attention to detail. The successful candidate will be team-oriented and can quickly adjust to changing priorities.

Requirements

Effective organizational, time and people management skills.
Excellent verbal and written communication and listening skills at all levels of the organization.
Excellent planning and problem-solving skills.
Ability to work independently with minimal supervision.
Possess an understanding of the product development and product realization process.
Accurate and detail oriented.
Strong interpersonal skills with the ability to interact and relate effectively, productively, and positively with other Associates and cultures.
Proficient in project management software, Microsoft Project, Jira or similar.
High school diploma or equivalent
Prior experience in office administration, operations, or a similar role
Strong attention to detail
Excellent communication and interpersonal skills
Ability to prioritize tasks and respond appropriately to changing priorities
Proficient in MS Office software including Outlook, Excel, and Word

Responsibilities

Lead efforts in reordering and organizing office supplies
Coordinate meals and other administrative tasks for meetings when key stakeholders are in town
Receive and sort mail
Monitor and aid third party vendors on site as needed
Aid in new team member onboarding
Assure day 1 readiness of space, phones, etc. in conjunction with 3rd Party IT Team
Manage interface with the landlord, cleaning company and other suppliers
Coordinate when fixes/improvements need to be made to our workspace
Coordinate activities around looking for new space and move planning
Event Planning: Assist in organizing employee events such as holiday parties
Meeting Coordination: Cater lunches
Team Milestones: Birthday and anniversary lists
Weekly Meeting Support
Organize and submit expense reports for company COO
Assist with scheduling and coordinating external guests, on site events, or travel
Other tasks as needed and communicated by the director team