Office Administrator

Central Southern Construction•Asheville, NC

13d•Onsite

About The Position

Summary: The Assistant Project Manager / Office Administrator supports both project operations and administrative functions for the company. This role assists Project Managers with scheduling, documentation, coordination, and communication while also handling daily office tasks, recordkeeping, and internal support. The ideal candidate is organized, detail-oriented, and able to balance responsibilities in both field support and office administration. Key Responsibilities: Project Management Support Assist Project Managers with day-to-day project coordination Help prepare and track RFIs, submittals, change orders, and project documents Maintain project files, logs, and reports Support subcontractor and vendor communication Coordinate material orders, deliveries, and project scheduling Help monitor project progress and update tracking systems Attend meetings and prepare notes or follow-up items Visit job sites occasionally to support documentation and progress tracking (optional based on role) Office Administration Answer phones, greet visitors, and support basic office operations Maintain organized filing systems (digital and physical) Assist with payroll processing, timesheet collection, and employee onboarding paperwork Support purchasing, invoicing, and expense tracking Handle incoming/outgoing mail, deliveries, and office supplies Prepare internal reports, correspondence, and forms as needed Coordinate staff schedules, meetings, and appointments Maintain a clean and organized office environment Communication & Coordination Serve as a point of contact between the office and field teams Support project team communication with clients, vendors, and employees Maintain a professional and helpful demeanor with all stakeholders Qualifications: Experience in construction administration or project coordination preferred Strong communication and organizational skills Ability to multitask and manage deadlines in a fast-paced environment Proficient with Microsoft Office (Word, Excel, Outlook) and basic computer skills Ability to learn project management and construction software (Procore, PlanGrid, etc.) High school diploma required; associate or bachelor's degree preferred but not required Experience in civil construction is a plus but not required Reliable, punctual, and able to work independently Work Environment: Office-based with occasional job site visits if needed Fast-paced environment supporting multiple projects Regular interaction with field personnel, vendors, and management

Requirements

Experience in construction administration or project coordination preferred
Strong communication and organizational skills
Ability to multitask and manage deadlines in a fast-paced environment
Proficient with Microsoft Office (Word, Excel, Outlook) and basic computer skills
Ability to learn project management and construction software (Procore, PlanGrid, etc.)
High school diploma required
Reliable, punctual, and able to work independently

Nice To Haves

associate or bachelor's degree preferred but not required
Experience in civil construction is a plus but not required

Responsibilities

Assist Project Managers with day-to-day project coordination
Help prepare and track RFIs, submittals, change orders, and project documents
Maintain project files, logs, and reports
Support subcontractor and vendor communication
Coordinate material orders, deliveries, and project scheduling
Help monitor project progress and update tracking systems
Attend meetings and prepare notes or follow-up items
Visit job sites occasionally to support documentation and progress tracking
Answer phones, greet visitors, and support basic office operations
Maintain organized filing systems (digital and physical)
Assist with payroll processing, timesheet collection, and employee onboarding paperwork
Support purchasing, invoicing, and expense tracking
Handle incoming/outgoing mail, deliveries, and office supplies
Prepare internal reports, correspondence, and forms as needed
Coordinate staff schedules, meetings, and appointments
Maintain a clean and organized office environment
Serve as a point of contact between the office and field teams
Support project team communication with clients, vendors, and employees
Maintain a professional and helpful demeanor with all stakeholders