Office Administrator

DAIOHS U S A INC•Oakbrook Terrace, IL

2h•$25 - $27

About The Position

At First Choice Coffee Services, we’re on a mission to fuel workplaces across the nation with unbeatable customer service and top-quality office coffee solutions. For nearly 50 years, we've proudly served businesses throughout the U.S., delivering premium coffee experiences right to their break rooms. We're currently seeking an Office Administrator to join our team! Why Join Us? Be part of a trusted, established company Enjoy a supportive, team-oriented work culture Take pride in helping businesses stay fueled and focused Bring your drive, reliability, and commitment to excellence—and let’s brew success together! The Office Administrator oversees the day-to-day office operations and supports the company’s insurance claims functions. This role includes coordinating office activities, managing auto and property liability insurance claims, and serves as a liaison between internal departments.

Requirements

High School diploma or equivalent
Proven administrative experience
Excellent analytical and problem-solving skills.
Strong organizational skills and ability to multi-task and complete projects on time.
Excellent communication skills

Responsibilities

Oversee daily office operations, including supplies, equipment maintenance and facility management.
Respond to and route incoming corporate phone calls and emails, ensuring timely, accurate, and professional communication.
Greet and assist walk-in visitors, ensuring compliance with company visitor policies, check-in procedure.
Maintain kitchen and show rooms including monitoring supplies, cleanliness and restocking needs.
Manage office supplies inventory, including ordering, organizing, and tracking usage.
Organize and maintain the supply room to ensure accurate inventory level, proper storage, and easy access to materials.
Coordinate and organize monthly staff luncheons, including scheduling, ordering and arranging food delivery or pickup.
Coordinate all mail-related activities, including sorting, distributing, and forwarding incoming mail to appropriate recipients.
Input and update data in various systems and databases.
Generate reports and maintain accurate records for team use.
Assist in special projects and events as assigned.
Assist in projects such as system upgrades, migrations, or implementations.
Maintain and update company records, databases, and filing systems.
Prepare and distribute internal communications, and reports as required.
Collaborate with different departments to support their administrative needs.
Manage the end-to-end process of auto and property liability insurance claims.
Collect, review, and file documentation related to incidents, including police reports, photos, and witness statements.
Serve as the primary point of contact for insurance providers and adjusters.
Coordinate with internal departments to ensure timely submission of claims and accurate documentation.
Maintain accurate records of all claims and prepare reports for management.