Office Administrator

marinesolu•Newark, NJ

2d•$24 - $33•Onsite

About The Position

We are seeking an in-office, highly motivated, and detail-oriented Office Administrator to provide administrative support to our Newark, New Jersey, office and additional locations.

Requirements

Strong verbal and written communication skills.
Self-starter mindset with initiative and proactive problem-solving skills.
Excellent time management; consistently meets deadlines and manages multiple priorities effectively.
Positive, professional attitude, and strong customer service orientation.
High attention to detail, accuracy, and confidentiality.
Experience supporting multiple departments.
High school diploma or equivalent.
1 year of relevant experience.
Proficient in Microsoft Excel, Microsoft Word, Microsoft Outlook, Microsoft PowerPoint, and Adobe Acrobat.

Nice To Haves

Experience preparing monthly project invoices and processing subcontractor invoices

Responsibilities

The Office Administrator will serve as the front desk receptionist: greet visitors, answer and route calls, and provide excellent customer service.
Support employees and visitors with meeting coordination, web-conferencing technology, and general administrative needs.
Assist with preparing, printing, assembling, and shipping submittals and reports.
Manage daily mail operations: receive/distribute incoming mail; prepare and coordinate outgoing shipments.
Maintain the appearance and organization of shared office spaces and oversee the ordering of breakroom, office, and building supplies.
Act as the office point of contact for vendor and service appointments (copier service, building maintenance, etc.).
Support company administrative requests, including travel arrangements, meeting setups, meals, clerical tasks, and support center tickets.
Create, manage, and improve company Word templates (letters, proposals, reports, forms, memos, etc.).
Partner closely with Project Managers and the Accounting department for monthly project invoicing.
Generate and submit client invoices, review revenue for accuracy, and follow up on accounts receivable to ensure timely payment.
Oversee building access and security systems.
Build strong working relationships with office leadership and staff.