Office Administrator

Gordon Rees Scully Mansukhani, LLP•Houston, TX

40d•Onsite

About The Position

Gordon Rees Scully Mansukhani, a national law firm with offices in all 50 states, has an immediate opening for a full-time Office Administrator in its Houston, TX office. The Office Administrator supports the Managing Partner by providing strategic administrative leadership and operational oversight for multiple offices within an assigned region of the Firm. This role ensures consistent execution of firm policies and procedures, drives operational efficiency, manages cross-office initiatives, and serves as a primary operational leader for administrative, facilities, financial, and office services functions. The Office Administrator partners with firm leadership and practice groups to anticipate needs, resolve issues, and support a high-performance culture across offices.

Requirements

Four (4)-year college degree in business or management, in addition to a minimum of five (5) years of verified related work experience. Comparable work experience may be substituted for educational requirement.
Work experience should be in large office administration or business management.
Demonstration of strong leadership ability within large diverse workforce.
Strong accounting and financial management skills.
Strong organizational and communication skills are essential.
Demonstration of good communication skills (written and verbal) and a command of the English language, including proper use of spelling and grammar.
Must have solid computer skills including experience with word processing, spreadsheet, database, and presentation programs.
Ability to communicate persuasively and interact effectively with employees with varied backgrounds and levels of responsibility.
Counseling and conflict resolution skills are essential.
Ability to juggle multiple projects and respond quickly to changing priorities.
Ability to evaluate problems and formulate successful solutions in a timely manner.
Familiarity with federal labor and employment law and state law.
Ability to work independently with little or no direction.

Responsibilities

Provide day-to-day leadership and oversight for administrative operations across multiple offices in the assigned region.
Coordinate local office practices with firm-wide policies, goals, and standards.
Partner with different teams (e.g., IT, marketing, professional development) to support firm programs, technology rollouts, and internal initiatives.
Working closely with supervisors and managers, directs and coordinates management of facilities, office services, duplicating, reception, housekeeping, litigation support services, secretarial management, and travel.
Partner with HR to develop staffing plans, manage recruitment, onboarding, training, and performance management programs.
Provide coaching and mentoring to administrative personnel; facilitate professional development and continuous improvement.
Lead employee relations processes locally, including counseling, disciplinary actions, performance improvement plans, and terminations in collaboration with HR.
Oversee local engagement and retention initiatives tailored to the regional offices’ culture and needs.
Conducts exit interviews.
Manages space planning and executing interoffice moves.
Ensures maintenance of office appearance.
Develops and oversees security and emergency preparedness systems.
Coordinates and communicates with parties outside the Firm such as insurance brokers, vendors, and health care providers.
Other duties as assigned.