Office Administrator

White Tail Automation • Midland, TX

13d • Onsite

About The Position

Crimson Group is looking for a friendly, organized, and tech-savvy individual to join our Midland office. This role is ideal for someone early in their career who enjoys being the go-to person in an office, thrives in a fast-paced environment, and has an interest in technology and AI tools.
We’re hiring for personality just as much as skill—someone who brings a positive attitude, strong initiative, and a willingness to learn.
Who we are:
At the Crimson Group, we provide our clients with high-value automation, instrumentation, electrical design, and process operation solutions. With the capabilities of a large enterprise, and the agility and responsiveness of a small company, we are a customer-focused provider of automation and integrated solutions. Crimson Group provides total integration of design, project management, panel manufacturing, installation/commissioning, maintenance, and repair for North America and select international markets.

Requirements

• Friendly, professional, and approachable personality
• Strong organizational and multitasking skills
• Interest in technology, AI tools, or process improvement
• Comfortable working with Excel and learning new systems
• Proactive and dependable with a strong attention to detail
• Ability to manage a wide variety of tasks in a dynamic environment
• Must be able to work full-time in-office

Responsibilities

• Greet clients and sales representatives; direct them as needed
• Maintain weekly company credit card reports for submission
• Pick up mail and post-office items bi-weekly
• Upload and organize operations photos
• Support onboarding of new employees, including: Scheduling third-party safety training Maintaining and updating onboarding documentation
• Manage 1-888 call forwarding numbers
• Oversee IEC Apprenticeship portal: Register apprentices Coordinate schooling Track and forward invoices
• Organize team lunches, BBQs, and office events
• Order and stock office, kitchen, and bathroom supplies
• Inspect and maintain company condos in Midland
• Assist with planning and coordination of client events, industry nights, automation events, and trade shows
• Maintain and upload QA/QC documentation for the panel shop
• Support compliance tracking for UL508A requirements
• Update QA/QC documents as needed
• Upload delivery tickets
• Track panel and project progress using Excel (hours, budgets, etc.)
• Upload safety forms and operations meeting minutes
• Assist with general office upkeep between scheduled cleanings

Benefits

• Competitive compensation.
• Comprehensive benefit package.
• An environment of continuous learning with the opportunity to enhance your skills & experience and grow within the organization.
• The opportunity to participate in charitable events through our charity, RedTail Community Foundation.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees