Office Administrator

Impact Fire • Southborough, MA

20d • Onsite

About The Position

Professional Fire Systems, LLC and Professional Fire Systems Inc. recently joined the Impact Fire Services team. As a subsidiary company of Impact Fire Services, Professional Fire has provided fire and life safety inspection, repair, and installation services covering Massachusetts and New England areas for over 19 years.Job Responsibilities Include: Answer and direct incoming phone calls Manage office space and office supplies Communicate with vendors, customers, tenants, and walk-ins Assist with Fleet Management Assist with Contract Management Assist in A/R and A/P tasks General office support including copying, faxing, filing, and scanning Other duties and projects, as assigned Scanning monthly requisitions for Accounts Receivable Specialist Position is in office at our Southborough, MA location.

Requirements

• Friendly and welcoming demeanor
• Previous office management experience
• Detail-oriented
• Excellent time management skills
• Excellent multi-tasking skills
• Excellent written and verbal communication skills
• Experience with Microsoft Office
• Experience with QuickBooks
• Ability to maintain confidential information

Responsibilities

• Answer and direct incoming phone calls
• Manage office space and office supplies
• Communicate with vendors, customers, tenants, and walk-ins
• Assist with Fleet Management
• Assist with Contract Management
• Assist in A/R and A/P tasks
• General office support including copying, faxing, filing, and scanning
• Other duties and projects, as assigned
• Scanning monthly requisitions for Accounts Receivable Specialist

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees