Office Administrator (Part-time)

Flatirons Solutions

13d•$20 - $25•Onsite

About The Position

Flatirons Solutions is hiring a part-time Office Administrator. For this role, you can expect to work approximately 20 hours each week, primarily onsite in our Boulder, CO office. Hours are flexible; however, we prefer on-site availability on Tuesdays, Wednesdays, and Thursdays. Some hours can be worked remotely. The ideal candidate for this role is a reliable self-starter who is comfortable working autonomously and possesses strong computer and organizational skills. Our Boulder office is relatively quiet, but it requires someone who enjoys wearing many hats and keeping daily operations running smoothly. In this role, you will support employees across the United States, Europe, and India, serving as the primary point of contact for Boulder office operations, visitors, and vendors. This role could be ideal for a college student seeking to gain valuable business experience.

Requirements

Some college preferred (Business management or related field)
1+ year of relevant office administrative experience preferred.
Strong computer skills, Advanced skills in the Microsoft suite preferred.
Excellent communication skills.
Ability to multitask.
Detail-oriented with excellent time-management skills.
Ability to be discreet with sensitive and confidential information.
Must be able to run company errands as needed.

Nice To Haves

Knowledge and experience with AI tools is a huge plus.
Experience with Canva is a plus.

Responsibilities

Manage day-to-day office operations and procedures, such as facility vendor management, scheduling, shipping, and receiving.
Daily monitoring of the front-door Ring camera, greeting guests, and issuing visitor badges.
Oversee beverages, snacks, and general office supply inventory.
Run errands as needed, within the Boulder area.
Review and approve executive team timesheets on behalf of the CEO.
Support the sales team with planning and securing arrangements for multiple trade shows each year.
Prepare for onsite meetings, including booking hotel rooms, ordering lunches, and planning dinners.
Coordinate travel arrangements as needed.
Support HR by assisting with monthly employee birthday posts, service anniversary awards, "Raising the Bar" employee recognition gift cards, and other projects as needed.
Plan and coordinate the annual company end-of-year party and other social events throughout the year.
Perform additional administrative tasks and projects as assigned.
Comply with the requirements of the Quality Management System and Information Security Management System.