Office Administrator

DNV GL•Portland, ME

31d•Onsite

About The Position

DNV Energy Systems - Markets and Risk group is seeking an Office Administrator to join our team. This group is dedicated to being our clients' trusted advisors on addressing how their business adapts to the changing energy market. We are focused on helping our customers improve their energy efficiency and clean energy policies and develop and implement successful program offerings. This position will be based out of our Portland, ME office. We are seeking a candidate who will maintain the daily operations of the Portland, ME office and play a crucial role in fostering a positive and welcoming culture in the office. As part of our team, you'll provide general office support including ordering office supplies, entering procurement requests, etc. The successful candidate will be an effective communicator with excellent people skills who will perform general office related work and administrative duties (such as, data entry, equipment inventory management, etc.) and provide administrative support to team members and various departments as needed. The Office Administrator role is an in-office position located in our Portland, ME office.

Requirements

Associate degree in Business, Accounting, Sustainability, or related discipline
Strong interpersonal skills with a customer-service attitude and team-oriented spirit
Excellent organizational skills and attention to detail
Self-motivated, organized and ability to perform highly varied tasks.
Willingness to assist with various administrative tasks as needed.
High proficiency with Microsoft Office (Word, Excel, Outlook, etc.)
Excellent written and verbal English communications skills
We conduct pre-employment drug and background screening.

Nice To Haves

Bachelor's Degree or equivalent in Business, Accounting, Sustainability, or related discipline.
Prior experience or interest in energy and/or utility industry.
Experience with Salesforce, Teamcenter, SharePoint, Microsoft Teams, Basware and/or Oracle.

Responsibilities

Maintaining a well-organized, efficient office environment.
Serve as the primary point of contact for the Portland, ME office for all internal communications.
Support event planning and coordination for company events.
Greet clients and visitors in a friendly and professional manner.
Manage and organize office supply inventory.
Work with the IT department to maintain office IT equipment and electronics.
Handling incoming and outgoing mail and/or other courier shipments and receiving small packages
Working with organization's real estate, and HSE (Health, Safety, and Environment) teams to ensure the office is compliant with company policies and procedures.
Provide ad hoc administrative support to teams across the organization / region. E.g., IT equipment purchasing.
Data entry into various company databases.
Coordinate across the Markets and Risk administrative teams.
Act as a liaison between project managers and other corporate departments, including Legal, Accounting, Human Resources, Marketing, and Information Technology (IT), helping to ensure compliance with corporate policies and procedures.
Support project managers with project start-up activities by coordinating with Accounting, Legal, IT and other corporate departments to establish projects in the accounting system, execute and file contractual documents, and set up necessary data storage procedures.
Supporting project activities such as scheduling meetings, coordinating with subcontractors and clients, creating project templates in MS Word, MS Excel, and MS PowerPoint, and communicating information related to the project.
Provide project execution and control support to project managers.