Office Administrator

Brigs LLC•Boston, MA

just now•Onsite

About The Position

BRIGS, a leading full-service property management company located at 185 Dudley Street in Roxbury, MA, is seeking a dedicated and detail-oriented Office Administrator to join our team in an in-office, full-time role. The ideal candidate will be responsible for performing various administrative tasks to ensure the smooth operation of our office. This position offers opportunities for growth within the company and includes a full suite of benefits.

Requirements

High school diploma or equivalent; additional education or certifications are a plus.
Proven experience in an administrative role, preferably in an office environment.
Strong organizational skills with the ability to prioritize tasks and manage time efficiently.
Excellent attention to detail and accuracy in completing tasks.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software.
Effective communication skills, both written and verbal.
Ability to work independently with minimal supervision and as part of a team.

Nice To Haves

Experience in property management or real estate is desirable but not required.

Responsibilities

Open the office in the morning and ensure it is ready for daily operations.
Sort and distribute incoming mail, including packages and correspondence.
Scan invoices and other financial documents to the appropriate digital files or systems.
Process checks which includes: Sorting all checks received, scanning check batches, identifying owner/tenant checks sent to office in error and notifying owners/tenants as to proper remittance address and returning future checks received.
Distribute keys to vendors or service personnel as needed.
Monitor and maintain office supply levels, placing orders as necessary.
Assist with general office tasks such as filing, data entry, and organizing documents.
Coordinate and execute mailings, including preparing and sending out correspondence.
Provide administrative support to various departments and team members as required.
Assist with special projects and tasks as assigned by management.