Office Administrator
About The Position
First Star Safety is a woman-owned business, founded in 2006 and fulfills the construction, traffic and other safety related needs of the Tri-State area and beyond. First Star Safety, LLC strives to provide our clients with the highest quality products, delivered with superior service, all at a fair and competitive price. You’ll see examples of First Star Safety’s work in virtually every corner of our community. Our equipment can be found on roadways, highways, bridges, construction sites, and events like the Flying Pig Marathon, NASCAR races and other events at the Kentucky Speedway, FC Cincinnati, local community festivals, farmers markets and fairs. From rooftops to roadways, First Star Safety is everywhere, working to keep you safe. When you think of orange barrels and cones, think of First Star Safety for these products and so much more. We are looking for a reliable, hardworking Office Administrator to support daily operations in a fast-paced construction environment. This role is 100% on site and is ideal for someone who has worked in the construction industry in some capacity and is interested in growing into an operations, project coordination, or accounting support role over time. The right candidate will be organized, detail-driven, and comfortable juggling administrative tasks that directly support field crews, project managers, and leadership.
Requirements
- Prior experience working in or around the construction industry preferred
- Strong organizational skills and attention to detail
- Willingness to learn accounting and operations processes
- Ability to manage multiple priorities in a deadline-driven environment
- Professional communication skills and team-oriented mindset
- Dependable attendance and strong work ethic
- Experience with Microsoft programs such as outlook, excel, word and sharepoint
- Possess all auditory, speaking and communicating capabilities
- Physical requirements: sitting, standing, walking, bending, twisting, climbing, pushing, pulling, lifting up to 25 lbs., seeing and reading
- All FSS employees are required to comply with our Substance Abuse Prevention Policy as a condition of employment. FSS may condition offers of employment upon taking and passing of a post-offer/pre-employment drug screen.
Responsibilities
- Answer incoming phone calls and direct inquiries to the appropriate team members
- Monitor and manage the company information email inbox
- Maintain and update internal phone and contact lists
- Pick up and distribute incoming mail from the company PO Box
- Order office and field supplies and maintain inventory
- Collect, track, and reconcile American Express receipts and statements
- Maintain organized filing systems for project work orders and invoices
- Assist with Accounts Receivable and Accounts Payable documentation and filing
- Support preparation and processing of certified payroll reports
- Support admin related needs for various department heads
- Track vehicle tags, renewals, and related documentation
- Assist with general project administrative needs
- Help ensure records are accurate, current, and audit-ready
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
