Office Administrator

Logan Bus Company / Guardian Bus Company • Oceanside, NY

6d • $1,000

About The Position

The Office Administrator is responsible for performing the following tasks:

1. Review and verify drivers' and matrons' trip cards to ensure payroll is accurate
2. Communicate with dispatchers to resolve time and attendance discrepancies
3. Enter weekly payroll data into workforce management system
4. Manage applicant workflow within Hirebridge and other job recruitment sites
5. Coordinate job applicant interview schedule
6. Maintain verbal and electronic communication with applicants throughout the hiring process
7. Submit monthy union dues and census reports 
8. Submit and track short-term disability, NY PFL and Workers Compensation claims
9. Communicate with the Safety Officers and gather needed information for accidents
10. Submit accident reports to our insurance company and follow up with claims representatives and legal support
11. Review violation notifications with drivers
12. Process ticket payments and maintain payment log
13. Assist with scheduling, booking and confirmation of private trip (charter) requests
14. Perform other administratve tasks as directed by management

Nice To Haves

• Bilingual (English/Spanish) skills
• Proficiency in Microsoft Excel
• Detail oriented
• Highly organized

Responsibilities

• Review and verify drivers' and matrons' trip cards to ensure payroll is accurate
• Communicate with dispatchers to resolve time and attendance discrepancies
• Enter weekly payroll data into workforce management system
• Manage applicant workflow within Hirebridge and other job recruitment sites
• Coordinate job applicant interview schedule
• Maintain verbal and electronic communication with applicants throughout the hiring process
• Submit monthy union dues and census reports
• Submit and track short-term disability, NY PFL and Workers Compensation claims
• Communicate with the Safety Officers and gather needed information for accidents
• Submit accident reports to our insurance company and follow up with claims representatives and legal support
• Review violation notifications with drivers
• Process ticket payments and maintain payment log
• Assist with scheduling, booking and confirmation of private trip (charter) requests
• Perform other administratve tasks as directed by management

Benefits

• 401(k) matching
• Medical
• Dental
• Vision
• Life Insurance
• Personal days off (PTO)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed