Office Administrator

Imerys•Escondido, CA

9h•$20 - $25

About The Position

The Company Imerys is the world’s leading supplier of mineral-based specialty solutions for the industry with €3.6 billion in revenue and 12,400 employees in 40 countries in 2024. The Group offers high value-added and functional solutions to a wide range of industries and fast-growing markets such as solutions for the energy transition and sustainable construction, as well as natural solutions for consumer goods. Imerys draws on its understanding of applications, technological knowledge, and expertise in material science to deliver solutions which contribute essential properties to customers’ products and their performance. As part of its commitment to responsible development, Imerys promotes environmentally friendly products and processes in addition to supporting its customers in their decarbonization efforts. Imerys is listed on Euronext Paris (France) with the ticker symbol NK.PA. The Position Office Administrator Job Summary - Helps analyzes and organizes office operations and procedures such as typing, preparation of payrolls, flow of correspondence, filing, purchase of plant and office supplies, and other clerical services. - May revise procedures or devise new forms to improve efficiency of work flow. - Assists with data entry and adjustment of all production, man hour, deliveries and Plant inventory control information. - Establishes uniform correspondence procedures and style practices. - Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records in accordance with Perlites Quality System and Imerys Records protocols. - Prepares productivity reports for guidance of management. - Reviews customer requests for product. - Arranges for transportation of product. - Requisitions parts and supplies. - Requires regular interaction with customers, vendors, personnel in operations, Imerys corporate personnel including accounting, finance, HR, etc. - May be asked to travel to learn new customer service and accounting systems - Required to support internal and external customer audits of the plant accounting systems and records managements systems - The customer service office supports one operation, but may be called on to support other facilities as deemed appropriate - Raw materials include industrial and food grade materials - Other duties may be assigned.

Requirements

High School Diploma
Self starter
Team player
Good communication skills

Nice To Haves

SAP experience would be very helpful

Responsibilities

Helps analyzes and organizes office operations and procedures such as typing, preparation of payrolls, flow of correspondence, filing, purchase of plant and office supplies, and other clerical services.
May revise procedures or devise new forms to improve efficiency of work flow.
Assists with data entry and adjustment of all production, man hour, deliveries and Plant inventory control information.
Establishes uniform correspondence procedures and style practices.
Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records in accordance with Perlites Quality System and Imerys Records protocols.
Prepares productivity reports for guidance of management.
Reviews customer requests for product.
Arranges for transportation of product.
Requisitions parts and supplies.
Requires regular interaction with customers, vendors, personnel in operations, Imerys corporate personnel including accounting, finance, HR, etc.
May be asked to travel to learn new customer service and accounting systems
Required to support internal and external customer audits of the plant accounting systems and records managements systems
The customer service office supports one operation, but may be called on to support other facilities as deemed appropriate
Raw materials include industrial and food grade materials
Other duties may be assigned.