Office Administrator

NIKA TECHNOLOGIES INC • Falls Church, VA

1d • Onsite

About The Position

NIKA is hiring for an Office Administrator who will be responsible for the on-site Project Management of Muirkirk Road Complex (MRC) in Laurel, Maryland! This position is pending per contract award and start date is TBD once approved. Named a “Top Workplace” by the Washington Post, NIKA is a well-established company that is focused on growth within an entrepreneurial environment. We work with governments to operate and manage their real property. Our operations management, engineering, and project management services provide our customers with the value and expertise to ensure operational readiness for complex and mission-critical facilities. NIKA benefits include PTO, holidays, medical/dental/vision insurance, 401k matching, and an understanding of work/life balance.

Requirements

• Associate's degree in Business Administration, Office Management, or related field OR High school diploma/GED plus 5 years office administration experience
• Minimum 5 years office administration or office management experience
• Experience with CMMS systems (Archibus experience highly desirable)
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with Government contracts or Government work environment preferred
• Documented experience on resume with verifiable references
• Ability to obtain and maintain a Clearance Access Card (CAC)
• U.S. Citizenship required

Nice To Haves

• Experience with Government contracts or Government work environment preferred
• Experience with CMMS systems (Archibus experience highly desirable)

Responsibilities

• Maintain and assign work orders using Archibus CMMS
• Respond to FDA ERIC (Employee Resource & Information Center) tickets
• Document all service records electronically per Government requirements
• Prepare monthly reports and other contract deliverables
• Coordinate employee training and process FDA badge applications
• Complete preventive maintenance work orders in Archibus system
• Generate monthly reports on work order statistics and performance metrics
• Track schedules for work orders, projects, and ERIC ticket closures
• Track contractor staff FDA badge access and expiration dates
• Order office supplies
• Maintain contract files and documentation
• Coordinate meetings and maintain calendars
• Process invoices and track expenditures
• Serve as liaison between contractor personnel and Government
• Maintain professional and organized office environment
• Support Project Manager with administrative tasks

Benefits

• PTO
• holidays
• medical/dental/vision insurance
• 401k matching
• an understanding of work/life balance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree