Office Administrator

LifeStraw•Baltimore, MD

40d•$20 - $25•Onsite

About The Position

The Office Administrator will manage daily administrative operations, provide light HR support, and maintain a professional and organized office environment. This role requires exceptional organizational skills, attention to detail, and the ability to prioritize multiple responsibilities in a fast-paced environment.

Requirements

Proven experience in office administration or a similar administrative role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience with HR processes or HRIS systems is a plus.
Excellent organizational, communication, and interpersonal skills.
Ability to manage multiple priorities and meet deadlines with minimal supervision.
Strong attention to detail and problem-solving skills.
Experience in a mission-driven or non-profit organization is a plus.

Responsibilities

Oversee office responsibilities, including mail distribution, courier access, and visitor coordination.
Order and manage office supplies, kitchen items, and restock schedules.
Coordinate travel arrangements and meeting logistics for staff or leadership.
Manage meetings, internal and external events.
Submit purchase orders and track office-related expenses.
Liaise with vendors for office maintenance, cleaning, repairs, and deliveries.
Coordinate lunch orders, grocery stock, and catering for team events or working sessions.
Coordinate onboarding logistics, including new hire orientation scheduling.
Maintain records and personnel files, both physical and digital.
Input and update data in the HRIS; run basic reports as needed.
Draft employee communications related to policies, benefits, and engagement initiatives.
Help organize and track performance review cycles, employee check-ins, and auditing reviews.
Monitor and update compliance documentation (handbooks, training logs).