Office Administrator

ASSA ABLOY•Orlando, FL

1d•Onsite

About The Position

ASSA ABLOY Global Solutions is part of the ASSA ABLOY Group, who are the global leader in access solutions. Every day, we reimagine how people move through a safer, more open world with ease. If you’ve ever walked through an automatic door, stayed in a hotel, or gone through passport control, you’ve probably used one of our products or services. We have operations in over 70 countries, with over 52,000 colleagues around the world. Our expertise in customer journey mapping, innovation, and service design leads to the invention of new solutions that create value for our clients and exceptional experiences for their end users. And we have the fantastic opportunity available in Traka Americas for a Office Administrator. Part of Global Solutions, Traka Americas is the manufacturer of one of the world's first electronic key management systems. We are the global leader in innovative technology for sophisticated, intelligent key management systems and locker solutions. Traka operates in a wide variety of markets such as Healthcare, Education, Commercial Enterprise, Critical Infrastructure, Government, Hospitality & Gaming, and more. Traka products and solutions solve real-world problems by securing, managing and auditing the keys and equipment at the heart of a successful operation from small business to fortune 100 companies. Your Role in Keeping the Future in Safe Hands… ASSA ABLOY Global Solutions is part of the ASSA ABLOY Group, the global leader in access solutions. Every day, we reimagine how people move through a safer, more open world with ease. With operations in over 70 countries and more than 52,000 colleagues worldwide, our solutions touch billions of people every day. Traka Americas, part of Global Solutions, is a global leader in innovative electronic key management and locker solutions, serving markets including Healthcare, Education, Commercial Enterprise, Critical Infrastructure, Government, Hospitality & Gaming, and more. We currently have an exciting opportunity for an Office Administrator to join our team in Orlando, Florida. Why This Role Matters The Office Administrator is a key contributor to the daily rhythm and effectiveness of the organization. By keeping the office running smoothly, supporting leadership, oftentimes being the first voice our customers may hear over the phone and serving as a central point of coordination - this role helps enable teams to stay focused on delivering value to customers.

Requirements

3–5 years of prior experience in an office administration, office coordinator, or administrative support role.
Vocational, technical, or associate-level education preferred; equivalent work experience accepted.
Experience working in a professional office environment supporting multiple stakeholders.
Strong organizational and time-management skills.
Ability to work under moderate supervision and manage routine responsibilities independently.
Comfortable interpreting procedures and applying judgment when exceptions arise.
Clear and professional written and verbal communication skills.
Proficiency with Microsoft Office 365 (Outlook, Word, Excel, Teams).
Strong attention to detail and follow-through.
Customer-service mindset with the ability to interact effectively at all levels of the organization.

Nice To Haves

Salesforce experience is desired.
ERP support and systems experience is a plus but not required.

Responsibilities

Answer and route incoming phone calls in a professional and courteous manner.
Greet visitors and ensure a positive front-office experience.
Manage general office communications and respond to routine inquiries requiring explanation or interpretation.
Maintain office supplies, kitchen supplies, and common-area inventory; place orders and restock as needed.
Coordinate with vendors and service providers (e.g., office services, maintenance, deliveries).
Ensure office spaces, conference rooms, and common areas are organized and functional.
Provide administrative support to members of the management team as needed.
Partner with functional teams to complete administrative tasks that support daily operations.
Assist with scheduling meetings, coordinating calendars, and preparing meeting materials.
Support internal events, meetings, and on-site activities as needed.
Assist with the coordination and administration of the company’s merchandise ordering process.
Follow established office procedures while identifying opportunities for improvement.
Handle routine administrative problems independently and escalate non-routine issues as appropriate.
Maintain files, records, and documentation in accordance with company standards.
Support any travel booking needs as required.
Support onboarding logistics for new employees (badges, workspace setup, basic orientation coordination).
Assist with internal communications and coordination across departments.
Perform other administrative duties as required to support business operations.