Office Administrator

Turner Asphalt • Franklin, TN

3d

About The Position

The Office Administrator is responsible for providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.

Requirements

• Excellent verbal and written communication skills.
• Thorough understanding of managing administrative duties and practices.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Strong proficiency in MS Excel.

Nice To Haves

• Experience in construction, paving or asphalt desired.
• HR experience
• Accounting experience

Responsibilities

• Greet walk-in customers and answer phones.
• Assist with project bids, change orders and correspondence.
• Review payroll timesheets for job numbers; accuracy; logs time into projects.
• Develop and update jobs obtained report on a daily basis.
• Support sales staff
• Compares purchase orders/order acknowledgements for accuracy.
• Generates emails, memos, proposals, change orders as requested.
• Municipality projects - securing plans, securing bid, performance & payment bonds, invoicing, etc.
• Accounts payable support- entering invoices
• Assit HR/Safety with onboarding
• Entering all awarded projects into QuickBooks, updating all project status in Pavement Soft.
• Training of new employees on phone, tablet usage

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed