Office Administrator

Aston Carter • Nashville, TN

14d • $24 - $26 • Onsite

About The Position

We are seeking a Bilingual Office Administrator to efficiently manage the day-to-day operations of our Nashville office. This role is vital to ensuring smooth office functioning and supporting various administrative tasks.

Requirements

• 2-4 years of administrative or office experience.
• Proficiency in Microsoft Excel and comfortable with spreadsheets.
• Bilingual in English and Spanish.
• Self-starter mentality with the ability to work independently for extended periods.
• Detail-oriented, particularly in compliance and documentation.

Nice To Haves

• Notary experience is preferred but not required.
• Willingness to travel to Cincinnati for 1-2 weeks of training.

Responsibilities

• Answer phones and manage incoming inquiries.
• Process job applications and coordinate with hiring managers.
• Handle accounts payable, including entering invoices, reconciling statements, and maintaining financial systems.
• Prepare and verify certificates of insurance.
• Support bid preparation and document ordering.
• Submit EPA notifications for active projects.
• Manage licensing submissions and renewals.
• Ensure the office runs smoothly, even when working alone.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed