Office Administrator

InnoPhase IoT • San Diego, CA

2d

About The Position

If you are keen to work with a bunch of brilliant people with various backgrounds, if you share the same value of working smart and celebrating successes, if you have enthusiasm for big technology in a small company, if your goals are to learn and experience different aspects of work--not just singing the same song every day, you’ll find your playground at Innophase IoT.
We are looking for people seeking AWESOMENESS! If you’re good at what you do, you can work anywhere. If you’re the best at what you do, come work at Innophase IoT!
As an Office Administrator, you will play a key role in ensuring smooth day-to-day office operations and providing reliable administrative support in a fast-paced environment. This role is ideal for someone who is highly organized, eager to learn, and enjoys supporting others with a positive, service-oriented mindset.

Requirements

• Bachelor's degree preferred, equivalent practical experience or other educational backgrounds are also welcome
• Proficiency in Microsoft Office Suite
• Comfortable handling basic bookkeeping and administrative reporting tasks
• Excellent written and verbal communication skills, strong organizational and time management skills
• Ability to work independently and collaboratively with a team
• High attention to detail, sound judgment, and discretion in handling confidential information

Responsibilities

• Oversee daily office operations, including office supplies, equipment, facilities, and vendor coordination
• Coordinate and schedule meetings, appointments, and occasional travel arrangements
• Provide general administrative support to the team, including basic credit card bookkeeping, expense tracking, and reporting
• Support shipping and receiving tasks, including preparing packages and coordinating deliveries
• Plan, organize, and execute internal events, managing logistics, vendors, timelines, and materials
• Answer and route phone calls, greet visitors, and manage incoming and outgoing mail
• Organize and maintain electronic and physical files and records
• Perform other administrative duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 51-100 employees