Office Administrator

Dungarvin•Milwaukee, WI

5h•$23•Onsite

About The Position

The Office Administrator at Dungarvin will work collaboratively with all staff to expedite the general flow of work pertaining to the office and program. This includes managing reception, general office/clerical duties, and various administrative projects. The role provides administrative support to the State Director and involves supervising three Office Coordinators across the state, ensuring consistent communication and coordination among multiple area offices. Key responsibilities include overseeing area offices, managing daily site operations, handling executive-level statewide communication, coordinating multiple projects, participating in state procedure development, and identifying resources. The Office Administrator is also responsible for ensuring efficient and accurate office functions, overseeing office equipment and supplies, maintaining records, assisting program managers and directors with administrative tasks, and acting as a local IT Help Desk contact for state personnel by fielding IT-related questions. Additionally, the position assists with the office budget.

Requirements

Must be at least 18 years of age
High school diploma or GED certificate is required
At least 2 years related administrative experience
One (1) year of supervisory experience is required
Experience providing administrative support to manager- or director-level team members
Ability to organize and prioritize multiple projects
Ability to collaborate with multiple departments and organizational levels throughout the organization
Advanced knowledge of Microsoft Word, Excel, Outlook, and SharePoint
Be able to professionally communicate both verbally and in writing
Valid driver's license with acceptable driving record
Reliable vehicle with current auto liability insurance
A successful background clearance is required as part of the onboarding/employment process

Nice To Haves

Experience in an office setting strongly preferred

Responsibilities

Provide oversight of area offices and office coordinators
Manage day to day operations of an office site
Executive level communication that is applicable statewide
Coordinating and managing multiple projects
Participating in development of state procedures, and investigating and identifying resources
Ensuring office functions are conducted efficiently and accurately
Overseeing the use of office equipment and supplies
Maintaining office records and files
Assisting program managers and directors in completion of administrative tasks
Acting as Local Help Desk contact for Directors, Program Managers, and state personnel, fielding IT-related questions
Assists with office budget