Office Administrator

Bjak • New York, NY

1d

About The Position

BJAK is building Southeast Asia’s leading digital financial platform. We thrive on speed, precision, and excellence in every function. We are seeking a highly organized, proactive, and detail-oriented Office Administrator to ensure the smooth operation of our CEO's office and administration, acting as a trusted partner to our leadership.

Requirements

• 3–5 years of experience in office administration or executive support, preferably in fast-paced corporate or startup environments.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines with precision.
• Strong written and verbal communication skills; professional and confident in handling senior leadership matters.
• Proficient in Microsoft Office Suite and office management tools.
• Highly discreet and capable of handling confidential information with integrity.
• Self-starter with a proactive mindset; thrives under ambiguity and can anticipate needs before they arise.

Nice To Haves

• Experience working closely with senior management or in a CEO office setting.
• Strong problem-solving and critical thinking skills with an ownership mindset.
• Ability to act as a trusted liaison between leadership, staff, and external stakeholders.

Responsibilities

• Manage Critical Correspondence: Review all incoming letters, documents, and communications daily; identify urgent matters and escalate immediately to the respective leader.
• Office Coordination: Maintain structured filing systems for all documents, ensuring accessibility, accuracy, and confidentiality.
• Leadership Support: Schedule and coordinate meetings, appointments, and travel for senior management, anticipating needs and managing priorities effectively.
• Communication Gatekeeper: Serve as the first point of contact for internal and external stakeholders, ensuring prompt, professional, and accurate responses.
• Operational Excellence: Monitor deadlines, follow-ups, and action items; proactively flag risks and ensure timely completion of tasks.
• Administrative Execution: Draft memos, reports, and internal communications; manage office supplies and liaise with vendors to maintain seamless operations.
• Project Assistance: Support leadership with special projects and initiatives, providing strategic administrative input where needed.

Benefits

• Unparalleled exposure and fast-tracked career growth at a leading SEA tech company.
• Above-market compensation
• Flat, no-politics environment that values speed, ownership, and clarity.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed