Office Administrator

BLUEPRINT SERVICES LLC•Scottsdale, AZ

1d•Onsite

About The Position

The Office Administrator supports the daily operations of a land development company. This is a hands-on, in-office role ideal for someone who thrives in a dynamic environment, enjoys variety, and takes pride in keeping both administrative and executive functions running smoothly. This position requires strong organizational skills, sound judgment, discretion, and the ability to anticipate needs before they arise. The ideal candidate is resourceful, detail-oriented, and comfortable managing shifting priorities while serving as a trusted support to company leadership. This position is located in Scottsdale

Requirements

3–5+ years of experience as an Office Administrator, Executive Assistant, or similar role
Experience supporting executives or busy professionals in a fast-paced environment
Strong organizational and multitasking skills with high attention to detail
Excellent written and verbal communication skills
Tech-savvy and comfortable with email, calendars, document management, and task tools
Professional, trustworthy, and discreet
QuickBooks Online and basic bookkeeping principles

Nice To Haves

Arizona Notary Public preferred or willingness/ability to obtain
Experience in real estate, accounting, construction, or land development environments a plus

Responsibilities

Answer and direct incoming phone calls professionally
Sort, distribute, and manage incoming and outgoing mail
Maintain a clean, organized, and fully stocked office environment
Track and manage office supply inventory; place orders as needed
Run company errands, including bank deposits as required
Coordinate and maintain the company guest suite for out-of-town guests and business associates
Track, code, and route vendor invoices to the Controller
Proficiency with QuickBooks Online for routine transactional data entry
Demonstrated understanding of basic bookkeeping principles, internal controls, and accurate record-keeping standards
Monitor incoming bank statements and promptly email copies to the Controller(s)
Assist with basic administrative coordination related to accounting and finance
Assist company executives with calendar management, scheduling, and day-to-day logistics
Coordinate meetings, appointments, and limited travel arrangements as needed
Obtain electronic signatures and assist with drafting documents and correspondence
Handle confidential correspondence and sensitive information with a high level of discretion
Provide administrative support on special projects and follow-ups
Act as a reliable gatekeeper and problem-solver for leadership
Anticipate office and executive needs and proactively address issues
Assist with business-related errands, purchases, and returns as needed
Adapt to evolving priorities and provide flexible support across departments
Handle customer/vendor gifts and “thank you’s”
Facilitate and organize company holiday (and special) events