Office Administrator
About The Position
About The Role: The California Association of Food Banks is seeking a highly organized and detail-oriented individual to join our team as an Office Administrator. In this role, you will support our executive officers and ensure the smooth functioning of our downtown Oakland headquarters. Work with the Leadership Team on administrative tasks, including but not limited to maintaining calendars and contact lists, scheduling and preparing meetings, preparing travel and expense reports. Assisting with donor outreach mailings, events, and creating presentation materials. What You Will Do: Assist with coordinating staff meetings, including meeting set up/breakdown, organizing refreshments, IT setup, and video conference initiation. Ensure meeting rooms have all the required equipment (chairs/tables/IT connections, etc.) and are always clean. Manage office supply inventories, maintain office subscriptions and accounts, coordinate technical needs for the association (Zoom, conference line accounts, etc.), work with property management on announcements/needs, and various other office support responsibilities. Provide on-site support, including coordinating vendor deliveries, maintaining office cleanliness, ordering food, performing basic kitchen maintenance, and handling other requests. Interact with business service partners to ensure services for staff and office are on time, cost-beneficial, and up to date. Who You Are: A teamwork mindset – collaboration is the key to quality work Outstanding written and verbal communication skills, with an ability to develop effective working relationships. Excellent organizational skills with the ability to meet deadlines and independently manage multiple tasks and timely follow-through, with the flexibility to adapt quickly to changing priorities and needs. Self-motivated, takes initiative, able to perform work accurately and thoroughly, and works effectively with minimal supervision. Demonstrated ability to maintain high ethical standards and strict confidentiality of all information the employee may receive in the course of employment Requires strong customer service skills and the ability to maintain positive working relationships
Requirements
- At least 3 years of experience in an administrative, office, or operations support role, or equivalent hands-on experience.
- Must be able to occasionally lift up to 20 pounds unassisted.
- A teamwork mindset – collaboration is the key to quality work
- Outstanding written and verbal communication skills, with an ability to develop effective working relationships.
- Excellent organizational skills with the ability to meet deadlines and independently manage multiple tasks and timely follow-through, with the flexibility to adapt quickly to changing priorities and needs.
- Self-motivated, takes initiative, able to perform work accurately and thoroughly, and works effectively with minimal supervision.
- Demonstrated ability to maintain high ethical standards and strict confidentiality of all information the employee may receive in the course of employment
- Requires strong customer service skills and the ability to maintain positive working relationships
Responsibilities
- Work with the Leadership Team on administrative tasks, including but not limited to maintaining calendars and contact lists, scheduling and preparing meetings, preparing travel and expense reports.
- Assist with coordinating staff meetings, including meeting set up/breakdown, organizing refreshments, IT setup, and video conference initiation.
- Ensure meeting rooms have all the required equipment (chairs/tables/IT connections, etc.) and are always clean.
- Manage office supply inventories, maintain office subscriptions and accounts, coordinate technical needs for the association (Zoom, conference line accounts, etc.), work with property management on announcements/needs, and various other office support responsibilities.
- Provide on-site support, including coordinating vendor deliveries, maintaining office cleanliness, ordering food, performing basic kitchen maintenance, and handling other requests.
- Interact with business service partners to ensure services for staff and office are on time, cost-beneficial, and up to date.
Benefits
- Comprehensive benefits package including generous employer-paid medical, dental, and vision plans; retirement program with employer contribution; life insurance; vacation, and more.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
