Office Administrator - San Diego

Terra- Gen Operating Company • La Jolla, CA

11d • $30 - $36 • Onsite

About The Position

The Office Administrator plays a key role in ensuring the efficient day-to-day operations of an office environment. This position involves providing administrative support to staff and management, managing office resources, coordinating communications, and maintaining a professional and organized workspace. The ideal candidate is proactive, detail-oriented, and skilled at multitasking in a fast-paced setting.

Requirements

• Proven experience as an Office Administrator or similar role
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Familiarity with office equipment and software (e.g., CRM, ERP systems)
• Excellent time management skills and ability to multi-task and prioritize work.
• Keen attention to detail, with an ability to spot errors
• Ability to solve problems, and adaptability
• Excellent communication (verbal and written) and interpersonal skills
• Strong analytical and organizational skills
• Ability to work with varying seniority levels, including staff, managers, and external parties
• Professional demeanor, discretion with sensitive information, and customer service orientation
• High school diploma or equivalent required; associate or bachelor’s degree in business administration, office management, or a related field preferred
• 1–5 years in an administrative or office support role.
• Certified California Notary

Responsibilities

• Greet visitors, answer phone calls, respond to voicemails and emails, direct inquiries to proper person, and manage incoming/outgoing mail and correspondence
• Schedule and coordinate meetings, appointments, events, and travel arrangements for staff or executives
• Manage office supplies inventory and vendor services, order new materials, and oversee equipment maintenance or repairs
• Perform general administrative tasks, such as filing, data entry, creating reports, preparing memos, invoices, or presentations
• Maintain office records, databases, and filing systems (both digital and physical)
• Provide support to other departments, such as assisting with HR tasks (onboarding, recruitment support), basic accounting (expense tracking), or event coordination
• Ensure compliance with office policies, safety regulations, and a productive workspace.
• Handle confidential information discreetly and multitask in a fast-paced environment
• Maintenance and organization of corporate documents in land management software
• Keep onsite filing system in order, assisting with implementation of new administration systems
• Provide administrative support to real estate team: receiving and preparing land agreements for processing.
• Ensure the office remains clean and organized
• Operating and maintaining office equipment such as copiers and printers
• Provide notary services
• Assistance with travel arrangements, meeting room bookings, and company related functions
• Must be able to collaborate with team members and work individually as needed
• Other duties as required

Benefits

• Terra-Gen provides a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time off, paid holidays, and 401(k) retirement savings plan with employer match.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees