Office Administrator

Ecolab • Mesa, AZ

35d • $20 - $24 • Onsite

About The Position

At Ecolab, we offer you the opportunity to expand your skills and professional experience while collaborating with worldwide experts in water treatment. Provide professional office administration and innovative support services for the Ovivo Phoenix Service Center. Completes assigned activities under the direction of the Service Center Manager. We are looking for a skilled individual who is excited to be a part of changing how the world views our most critical resource – Water. Joining Ovivo USA Electronics Division means being part of a global team of innovative and passionate professionals who are committed to preserving water, our planet’s most critical resource. It also means combining our efforts and talents towards a more sustainable future - together.

Requirements

• High School Diploma
• 3 years of administrative experience in production manufacturing, design firms
• Must possess the ability to work on several tasks at one time and to establish priorities with accuracy and dependability.
• Able to respond effectively to sensitive inquiries and make decisions requiring the use of different variables applied to standard situations.
• Regular use of independent judgment in the performance of job duties.

Nice To Haves

• Associate or Bachelor’s Degree from a college or university preferred
• Proficient in office computer systems including Microsoft Office: Word and Excel and PowerPoint.
• Experience with Syteline a plus.

Responsibilities

• Organize and prioritize work daily with flexibility to change plan as needed according to Service Center Manager requirements and workload.
• Type, format and produce reports, correspondence, memos, and other documents of a technical or confidential nature.
• Correspond between departments and offices to ensure that documentation is appropriate, adequate, and correct.
• Maintain direct contact with key personnel in other departments and offices.
• Establish and maintain file systems and computer databases appropriate to the department.
• Collects, submits, and tracks project time reports.
• Support finance team with obtaining proper approval signatures and filing of vendor/supplier invoices.
• Solicit pricing quotations from vendors/suppliers and preparer Material Requests, Provide support by entering Material Request form information into Syteline and prepare purchase orders.
• Assist with any special assignments or projects as requested/required.
• Maintain sufficient level of office supplies to ensure optimum efficiency within all departments.
• Prepare and coordinate envelopes and small boxes for shipment.
• Performs all work in accordance with established safety procedures.
• Keeps workspace and common areas in a neat and orderly fashion.
• Other duties may be assigned as required.

Benefits

• medical
• dental
• vision
• life insurance
• accident insurance
• critical illness insurance
• hospital indemnity insurance
• auto insurance
• home insurance
• pet insurance
• identity theft protection
• short-term and long-term disability
• 401k
• pension plans
• retirement health care benefits
• short-term incentives
• vacation (12 days)
• holidays
• parental leave
• employee stock purchase plans (Full-Time Associates)
• discount on day care services and caregiver services
• adoption assistance
• group legal services
• employee assistance program
• employee discount program
• education assistance program
• on-Site childcare and fitness facilities may be available at select Ecolab locations

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED