Office Administrator

Diamond Graphics•Ramsey, MN

20d•Onsite

About The Position

Position Overview: The Office Administrator will be responsible for providing comprehensive support to the Office and Production teams, as well as supporting the Chief Officers. This individual will thrive in a fast-paced environment, handling multiple tasks with precision and a proactive approach. The ideal candidate will have strong organizational and time management skills, coupled with a proven track record of exceptional administrative support in an executive setting. This position is expected to support our office hours of Monday – Friday, 8:00 am – 4:30 pm.

Requirements

High School diploma or equivalent, Associates Degree preferred but not required.
2-4 years of office administration related experience.
Intermediate experience with Microsoft Office Suite.
High level of professionalism and have the ability to handle confidential information with discretion.
Exceptional organizational skills; must be detail-oriented, able to prioritize and provide follow-up with all involved.
Strong interpersonal skills with the ability to establish rapport quickly with others.
Ability to excel in a fast-paced environment and manage multiple tasks, priorities, and projects.
Ability to be a collaborative, team player.

Responsibilities

Serve as the primary point of contact for office inquiries, greeting visitors and ensuring compliance with SOC2 requirements and managing front-office operations
Provide high-level administrative assistance to the Chief Officers, including calendar management, meeting scheduling, correspondence, filing, and/or data entry
Answer and route incoming calls, correspondence in a timely and professional manner.
Oversee the operation, inventory, and maintenance of office equipment
Manage ordering, receiving, and distribution of office and janitorial supplies
Oversee the organization of job ticket files, ensuring proper retention and timely disposal
Handle incoming and outgoing mail, ensure sure postage is accurate and items are distributed to the appropriate people
Coordinate front office administrative needs, including office and production cleaning and managing vendor relationships
Assist with new hire orientation and coordinate with HR Team to effectively onboard employees into the company
Coordinate the content updates for the internal communication and monitor (Mvix) display system
Assist with planning and coordination of employee appreciation and engagement events
Provide administrative support to internal departments as needed
Track and reconcile monthly charge card expenditures
Assist in other front office responsibilities as needed
Other duties as assigned