Office Administrator

Acumen Fiscal Agent•Mesa, AZ

24d

About The Position

The Office Administrator plays a central role in keeping an organization running smoothly. They are responsible for coordinating daily office operations, supporting staff, along with ensuring administrative systems are efficient and organized.

Requirements

Strong organization and time management
Attention to detail
Strong communication skills (verbal & written)
Problem solving abilities
Proficiency in office software (Microsoft Office, Excel)
Ability to manage multiple priorities

Responsibilities

Serve as a liaison between departments to ensure effective communication and coordination
Prepare, run, and maintain routine and ad‑hoc reports to support operational tracking, leadership requests, and decision‑making
Maintain organized filing systems, both digital and physical, ensuring accuracy, accessibility, and compliance with retention requirements
Handle confidential and sensitive information, including employee, financial, and operational data, with a high level of discretion and adherence to privacy standards
Oversee office supplies by monitoring inventory levels, stocking shared areas, placing orders, and maintaining relationships with vendors to ensure uninterrupted office operations
Track supply usage and identify opportunities for cost control and efficiency
Assist with maintenance and facility needs, including coordinating service requests, working with vendors, and communicating issues to appropriate internal partners
Process invoices and expense reports in a timely and accurate manner
Support employee engagement initiatives, including coordinating events, assisting with onboarding activities, and helping promote a positive and inclusive workplace culture
Develop, document, and continuously improve administrative procedures and workflows to enhance efficiency and consistency
Sorts and distributes daily mail
Perform other office administrative duties as assigned