Office Administrator

American Chillers LLC•Columbia, SC

9d•Onsite

About The Position

Office Administrator – Become a Part of Our Expanding Team! Are you an organized and detail-oriented individual with a passion for facilitating operations? If so, we have an exciting opportunity for you! American Chillers is a prominent manufacturer of cutting-edge refrigeration equipment catering to various niche industries, such as cold plunge, breweries, dry cleaning, and medical applications. This position allows you to thrive in a vibrant, rapidly-evolving manufacturing setting. We are on the lookout for a diligent and dependable Office Administrator to manage Accounts Receivable, Accounts Payable, shipments, and customer service. This role is essential for maintaining seamless daily operations while providing support to our internal teams and valued clients. Join our team today and be a part of our continued success! Why Work with Us? Attractive compensation package Participate in a lively manufacturing atmosphere Collaborate with a team dedicated to growth

Requirements

Proven experience in office administration, accounting support, or customer service roles
Familiarity with AR/AP processes and basic accounting principles
Strong organizational and multitasking skills with keen attention to detail
Proficiency in Microsoft Office (Excel, Word, Outlook) and comfort with ERP/accounting software
Excellent written and verbal communication skills
Ability to work independently and manage priorities in a fast-paced environment
High School Diploma or Equivalent (Associate’s or higher a plus)

Responsibilities

Accounts Receivable (AR): Produce and dispatch customer invoices promptly
Document and monitor incoming payments
Follow up on overdue accounts and address billing concerns
Maintain precise AR records and perform account reconciliations
Accounts Payable (AP): Process vendor invoices and expense claims
Guarantee timely and accurate bill payments
Reconcile accounts payable transactions
Coordinate with purchasing and suppliers to resolve discrepancies
Shipments & Logistics: Organize outgoing shipments with carriers and freight services
Prepare packing slips, bills of lading, and associated documentation
Monitor shipments and provide status updates to clients
Collaborate with production to ensure prompt order fulfillment
Customer Service & Office Support: Act as a primary point of contact for customer inquiries
Provide updates on order statuses and swiftly resolve issues
Answer phone calls and route communications to the appropriate department
Assist with general office tasks, including filing, records management, and managing office supplies