Office Administrator | Full-Time | Total Mortgage Arena

Oak View Group•Bridgeport, CT

12d•$23 - $25•Onsite

About The Position

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet . Position Summary The Office Administrator will provide administrative support to the Director of Finance. Administrative duties may include, but are not limited to, assisting with payroll, handling A/P and A/R responsibilities, assuring compliance in hourly employee personnel files, scheduling, and general clerical duties, and GL entries. Perform month end closing work, account reconciliations, and profit statement reporting to management. Safeguard company assets, and provide data and fiscal support to other departments within the company This role pays an hourly rate of $23.00-$25.00 Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays) This position will remain open until March 6, 2026. About the Venue Total Mortgage Arena is a sports and entertainment venue located in Bridgeport, CT. The arena is home to the Bridgeport Islanders (AHL affiliate of the New York Islanders), Sacred Heart University Men’s ice hockey, and the Westchester Knicks (NBA G League affiliate of the New York Knicks). In addition to the various sporting events, the arena plays host to various concerts, comedy shows, expos, and family shows

Requirements

Degree in Business or related field is desirable
Proficiency in Microsoft such as word processing and spreadsheet applications
Excellent interpersonal and communication skills
Demonstrated ability to function in a fast paced, high-pressure environment
Responsible to work independently
Payroll and scheduling system background
Must be initiative-taking with excellent organizational skills

Nice To Haves

Prior purchasing experience is a plus

Responsibilities

Support both Accounts Payable and Accounts Receivable
Assist with payroll and HR functions in the venue
Assist with event settlements
Post vendor invoices and matching them to purchase orders
Address any vendor questions
Set up new vendors
Check Accounts Payable Mailbox
Process invoices, voids and refunds
Daily bank deposits/TM Sales Deposits
Create customer statements
Support for audit requests
Research vendor inquiries
Overseeing daily office operations to ensure efficiency and organization
Answering phone calls and emails and directing inquiries to the appropriate department or employee based on the nature of the request
Greeting customers and other visitors and directing them to offices and meeting rooms
Tracking, replenishing and ordering office supplies to avoid interruptions in standard front office procedures