Office Administrator

Gensler • Minneapolis, MN

2d • $75,000 - $90,000 • Hybrid

About The Position

As a Gensler Office Administrator, you will be a cultural ambassador for our office with an integral role in daily business interactions. Embracing your passion for people and entrepreneurial spirit, you will provide executive support to the office managing director and partner with office leadership to elevate the transition of our hybrid workplace experience. You will be responsible for collaborating with key teams in support of our clients as an influential contact for internal and external relations. What You Will Do Executive & Studio Administration: Manage calendar and travel needs for office managing director. Process monthly expense reports for office managing director. Proof and create presentations as needed. Answer and direct incoming calls for the main office line. Coordinate logistics around monthly All Studio meetings working with closely with the office managing director. Oversee membership renewals and office sponsorships as needed. Organize acquisition of gifts and acknowledgements as needed. Interact with financial reporting software and internal databases as needed. Studio Leads are accountable for operations of their studios (Flex-1 and Flex-2). This role would support the office managing director and overall office operational items. Workplace Experience: Partner with office leadership to evolve office culture. Lead hospitality efforts around visitors, food service, and safety. Build relationships with vendors to support our hybrid workplace experience. Oversee office functions around mail, shipping and receiving. Liaise with property management around routine maintenance and other repairs as needed. Manage inventory for café and office supplies. Ensure proper purchase, billing, and coding for office services expenses. Foster a culture of collaboration and learning through support of office initiatives. Support meetings and events as needed. Act as an integrator. Be accountable for maintaining an exceptional workplace experience to fulfill the daily business operations for both our internal and external audiences.

Requirements

• Bachelor's degree or 3+ years of equivalent experience in an administrative capacity.
• Action-oriented and a strong critical thinker with a desire to learn.
• Organized and detail-oriented with the ability to prioritize tasks to meet multiple deadlines.
• Flexible and adaptable to meet evolving business needs.
• Excellent verbal and written communication skills.
• Ability to interact effectively with all levels of management.
• Proficient with Microsoft Word, Excel, Outlook, and PowerPoint.
• Ability to lift 50 lbs.

Nice To Haves

• General knowledge of office operations and/or facilities management preferred.
• Experience with Adobe InDesign a plus.

Responsibilities

• Manage calendar and travel needs for office managing director.
• Process monthly expense reports for office managing director.
• Proof and create presentations as needed.
• Answer and direct incoming calls for the main office line.
• Coordinate logistics around monthly All Studio meetings working with closely with the office managing director.
• Oversee membership renewals and office sponsorships as needed.
• Organize acquisition of gifts and acknowledgements as needed.
• Interact with financial reporting software and internal databases as needed.
• Partner with office leadership to evolve office culture.
• Lead hospitality efforts around visitors, food service, and safety.
• Build relationships with vendors to support our hybrid workplace experience.
• Oversee office functions around mail, shipping and receiving.
• Liaise with property management around routine maintenance and other repairs as needed.
• Manage inventory for café and office supplies.
• Ensure proper purchase, billing, and coding for office services expenses.
• Foster a culture of collaboration and learning through support of office initiatives.
• Support meetings and events as needed.
• Act as an integrator.
• Be accountable for maintaining an exceptional workplace experience to fulfill the daily business operations for both our internal and external audiences.

Benefits

• comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off
• 401k
• profit sharing
• employee stock ownership
• twice annual bonus opportunities
• Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees.
• we reimburse tuition for certain eligible programs or classes

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees