Office Administrator

Medcore Partners•Dallas, TX

4d•Onsite

About The Position

The Office Administrator plays a vital role in ensuring smooth day-to-day operations of the office. This position focuses on providing administrative support, coordinating logistics, and maintaining an organized and efficient work environment. The role emphasizes collaboration and support rather than direct supervision, helping the team thrive in a productive setting. This position reports directly to the Managing Director of Operations This role is ideal for someone who enjoys facilitating a positive and efficient office environment while supporting colleagues. It offers opportunities to contribute to team success in a collaborative workplace.

Requirements

High school diploma or equivalent; associate's or bachelor's degree in business administration or a related field preferred.
2+ years of experience in an administrative or office support role.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other common office software.
Excellent organizational and time-management skills with the ability to multitask and prioritize.
Strong communication skills (verbal and written) and a professional, friendly demeanor.
Attention to detail, problem-solving abilities, and adaptability to changing needs.
Ability to handle confidential information with discretion.
Comfortable working independently and as part of a team.

Responsibilities

Greet visitors, answer phone calls, and direct inquiries appropriately.
Manage correspondence, including emails, mail distribution, and drafting memos or letters as needed.
Coordinate schedules, meetings, appointments, and conference rooms (including setup and catering) as needed.
Order and maintain office supplies, equipment, and inventory.
Oversee office common spaces, including arranging maintenance, repairs, and ensuring clean and functional workspaces.
Support team members with administrative tasks, travel arrangements, and event coordination.
Perform general clerical duties, such as copying, scanning, and preparing reports or presentations.
Act as a point of contact for vendors, building management, or external parties.