Office Administrator

Eide Bailly LLP•Des Moines, IA

1d•Onsite

About The Position

A typical day as an Office Administrator might include the following: Promotes the EB culture and office engagement by ensuring office/department events such as staff meetings, social activities, volunteer events, wellness screenings, flu shots, etc. are consistently occurring. Ensures the success of the Administrative team and serves as a resource to the Administrative Manager. May serve as a Career Advisor. Manages office/department operations including changes in policies and procedures, creating efficiencies and reducing costs as deemed necessary. Makes final decisions on administrative hires, oversees on-boarding of all new hires, and participates in performance roundtables. Oversees finance and practice management related processes for the office/department. Oversees facilities and safety management for the office building and daily office operations including office layout, FF&E and selection of vendors. Oversees the administrative team management including coordination to ensure office coverage and approve time off requests Oversees Office Learning Coordinator and professional licensing and membership processes Serves as resource to the Market Leader, Department Heads and Regional OA to create consistency and efficiency across the office and supporting office initiatives. Completes projects as assigned. Coordinates vendor contracts for the office Reviews office payroll hours bi-weekly. Participates in benefit and culture overviews for local recruiting efforts. Ensures timely and accurate performance on assigned projects. Maintains compliance with project budgets, turnaround times, and deadlines.

Requirements

You have 5+ years of experience in office management including supervisory experience required.
You have knowledge of practice management systems.
You can formulate and analyze reports and interpret financial reports.
You can plan, organize, develop, implement and interpret the programs, goals, policies and procedures of a large organization.
You have knowledge of facilities management processes and principles.
You can communicate clearly in writing and verbally.
You can work on multiple projects and meet deadlines by setting priorities with work projects.
You can establish and maintain effective working relationships with co-workers and clients.
You are highly proficient in Microsoft Excel, Microsoft Word, Outlook, DocuSign, Teams and Adobe Acrobat.
This position requires prolonged standing and sitting, some bending, stooping and stretching and the ability to lift up to 20 lbs.
Must be authorized to work in the United States now or in the future without visa sponsorship.

Nice To Haves

A Bachelor’s Degree in Accounting or Business Administration preferred.
Power BI and Microsoft Dynamics experience is a plus.

Responsibilities

Promotes the EB culture and office engagement by ensuring office/department events such as staff meetings, social activities, volunteer events, wellness screenings, flu shots, etc. are consistently occurring.
Ensures the success of the Administrative team and serves as a resource to the Administrative Manager. May serve as a Career Advisor.
Manages office/department operations including changes in policies and procedures, creating efficiencies and reducing costs as deemed necessary.
Makes final decisions on administrative hires, oversees on-boarding of all new hires, and participates in performance roundtables.
Oversees finance and practice management related processes for the office/department.
Oversees facilities and safety management for the office building and daily office operations including office layout, FF&E and selection of vendors.
Oversees the administrative team management including coordination to ensure office coverage and approve time off requests
Oversees Office Learning Coordinator and professional licensing and membership processes
Serves as resource to the Market Leader, Department Heads and Regional OA to create consistency and efficiency across the office and supporting office initiatives. Completes projects as assigned.
Coordinates vendor contracts for the office
Reviews office payroll hours bi-weekly.
Participates in benefit and culture overviews for local recruiting efforts.
Ensures timely and accurate performance on assigned projects.
Maintains compliance with project budgets, turnaround times, and deadlines.