Office Administrator

Western Partitions, Inc.•Columbus, OH

About The Position

We are looking for a highly organized and proactive Office Administrator to join our team. This individual will be the heart of our office, ensuring smooth daily operations while supporting employees and management. The ideal candidate will be responsible for administrative duties such as timecard management, mail distribution, receptionist tasks, facility badge access, and coordinating building maintenance. A warm and approachable personality is a must, as this role also includes fostering a supportive and inclusive office culture by helping to create a positive and welcoming work environment. Being bilingual is a plus!

Requirements

Previous experience in office administration, reception, or a similar role.
Strong organizational skills and attention to detail.
Ability to multitask and prioritize workload efficiently.
Excellent communication and interpersonal skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Ability to maintain confidentiality and handle sensitive information.
Quick thinker with a knack for identifying issues and implementing creative, practical solutions.
Knowledge of workplace safety standards, legal requirements, and industry best practices for maintain a secure and compliant office environment.

Nice To Haves

Bilingual in Spanish is a plus.

Responsibilities

Timecard Management: Oversee and process timecards for hourly employees, ensuring accuracy and timely submission.
Mail & Package Distribution: Receive, sort, and distribute incoming mail and packages to the appropriate departments.
Receptionist Duties: Serve as the first point of contact for visitors and incoming calls, providing excellent customer service and directing inquiries appropriately.
Facility Badge Access: Manage employee badge access, ensuring security protocols are followed for new hires, terminations, and guest access.
Building Maintenance Coordination: Schedule and coordinate regular facility maintenance with contractors to ensure the building remains in top condition.
Meeting Minutes: Take clear and concise notes during meetings, distributing minutes and action items as needed.
Manage ordering and stocking of office supplies, ordering furniture, small tools, appliances and electronics as required.
Reporting office progress to senior management and working with them to improve office operations and procedures
Plan and coordinate team builder events, customer visits, and supplier events.
Act as central point of for internal communications, ensuring team alignment and effective collaboration.
Monitor and report on office expenses, supply inventory, and administrative budgets.
Maintain compliance with safety protocols, HR policies, and operational standards.
Office Culture & Support: Serve as a central support figure within the office, fostering a welcoming atmosphere, assisting employees with office-related concerns, and contributing to a positive and engaging workplace.