Office Administrator Level C for the T-7 Program

Boeing • Berkeley, MO

5h • Onsite

About The Position

Boeing Defense, Space & Security (BDS) has an exciting opportunity for a Mid-Level Office Administrator (level C) to join our dynamic team in Berkeley, Missouri supporting the T-7 program. The ideal candidate will have strong interpersonal skills; demonstrated leadership; demonstrated strengths in working as part of a team; confidentiality, diplomacy and tactfulness are important to be successful in this position.
This position is expected to be 100% onsite. The selected candidate will be required to work onsite at one of the listed location options.
This position must meet export control compliance requirements. To meet export control compliance requirements, a “U.S. Person” as defined by 22 C.F.R. §120.15 is required. “U.S. Person” includes U.S. Citizen, lawful permanent resident, refugee, or asylee.

Requirements

• Experience directly supporting senior/executive leaders
• Experience coordinating and scheduling meetings
• Experience managing executive schedules and calendars using Microsoft Office or any administrative tools
• Proficient utilizing Microsoft Office Suite
• Experience coordinating and processing business travel arrangements utilizing Concur or a similar travel and expense management program; generating expense reports for business travel and reconciling corporate credit card charges to ensure timely and accurate reimbursement
• Experience in a role that required interpersonal skills in a teaming environment where collaboration and communication are critical to the functioning of the team

Nice To Haves

• Experience in partnering with executives to develop and manage the operating rhythm/cadence for executive leadership teams
• Experience collecting, interpreting data, and managing high level projects for Executives or Senior Leadership
• Experience engaging directly with government customers

Responsibilities

• Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards.
• Collects and compiles data to provide visibility of status for traveler's review and/or signature.
• Creates, edits and maintains electronic and written communication.
• Tracks and maintains information relative to department and business operations.
• Verbally communicates a wide variety of information to multiple audiences.
• Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information.
• Prioritizes and schedules management-level employee time and availability for efficient use of time.
• Tracks and maintains designated conference room schedules for availability and efficient use of resources.
• Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources.
• Orders and maintains office supplies.
• Plans and implements logistics for executive level internal and external events.
• Provides guidance for less experienced employees.
• Work under limited supervision

Benefits

• At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent.
• Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.
• The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.
• The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.
• Pay is based upon candidate experience and qualifications, as well as market and business considerations.
• Summary pay range: $59,500 - $80,500

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees