Office Administrators

University of Utah•Salt Lake City, UT

50d•Onsite

About The Position

The University of Utah's Scientific Computing and Imaging (SCI) Institute is hiring an Office Administrator III. The person in this position will play a pivotal role in the operational excellence of the SCI Institute. The Office Administrator III provides advanced administrative and operational support to ensure efficient business operations. This role is responsible for managing payroll-related actions, coordinating with HR partners, and supporting administrative functions across teams. The ideal candidate is detail-oriented, collaborative, and proactive in supporting both staff and leadership.

Requirements

Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience.
Assumes work equivalency (1 year of higher education can be substituted for 1 year of directly related work experience).
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Nice To Haves

Strong organizational and communication skills.
Experience with payroll or HR administrative processes preferred.
Ability to manage multiple priorities and maintain confidentiality.
Proficiency in Microsoft Office Suite and other administrative tools

Responsibilities

Process payroll actions not related to new hires, ensuring accuracy, compliance, and timely completion.
Serve as the primary contact for HR Embeds, providing necessary hiring information, responding to inquiries, and maintaining accurate records of all hiring, terminations, and related personnel actions.
Partner with other Office Administrator III team members to cross-train on travel arrangements, internal onboarding procedures, and other shared administrative responsibilities.
Support the Administration Team with logistics, planning, and execution of internal events and activities.
Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently.
Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors.
Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics.
Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments.
Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders.
May be responsible for managing office budget and contract/price negotiations with vendors.
May perform other duties including accounting support, reception, facilities, maintenance, supply management, and various "back office" functions.
Conduct complex, important work under minimal supervision and with wide latitude for independent judgment.