DOC Taylorville C.C. Mailroom Office Administrator II
About The Position
The Illinois Department of Corrections is seeking an organized individual to fill the Office Administrator II position at Taylorville Correctional Center. This candidate will oversee the mailroom. The individual in this role will process all incoming and outgoing mail for the facility including legal mail. The chosen candidate will respond to individuals in custody and staff regarding mailroom issues and procedures. This position will also be responsible for monitoring postage for all outgoing mail as well as completing logs and reports associated with the mailroom. We encourage all qualified applicants to apply.
Requirements
- Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experience OR two (2) years of independent business experience.
- Requires the ability to keyboard accurately 30 words per minute.
- Requires ability to pass the IDOC/IDJJ background check.
- Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of the position held is prohibited.
- Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
- Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
Nice To Haves
- Prefers at least two (2) years supervisory experience in an office setting..
- Prefers at least three (3) years of experience applying office procedures and programs.
- Prefers at least three (3) years of experience operating manual and automated office equipment.
- Prefers at least three (3) years of experience maintaining a file system.
- Prefers at least one (1) year of experience working with spreadsheets and logs and using them towards reporting purposes.
Responsibilities
- Serves as working supervisor.
- Directs distribution of incoming/outgoing institutional mail.
- Responds to individuals in custody and staff regarding various mail issues and mailroom procedures, proofreading for appropriate punctuation, grammar, spelling, capitalization, and typographical errors.
- Directs distribution of all incoming institutional mail.
- Receives and distributes all privileged and legal correspondence, special letters, and packages.
- Monitors postage used and advises supervisor and/or Business Administrator when purchase of postage is necessary.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Benefits
- Health, Life, Vision and Dental Insurance
- 12 weeks paid maternity/paternity leave
- Pension Plan - Vesting at 10 years for Tier II
- Full 20-year retirement awards free health insurance during retirement
- Deferred compensation and other pre-tax benefits programs
- Paid state holidays: 13 - 14 day annually
- 3 paid Personal Business days annually
- 12 paid Sick days annually (Sick days carry over year to year)
- 10 - 25 Paid Vacation days annually (10 days beginning at year 1 employment)
- Personal, Sick and Vacation rates modified for 12-hour work schedules (As applicable)
- Employee Assistance Program and/or Mental Health resources
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
