Office Administrator II Accounts Payable

Builders FirstSource • Fairbanks, AK

1d • Onsite

About The Position

The Accounts Payable role is responsible for ensuring accurate and timely processing of payable transactions. This position plays a critical role in maintaining the financial health of the organization by supporting cash flow management, ensuring compliance with internal controls, and fostering positive vendor relationships. The ideal candidate will be detail-oriented, organized, and able to work both independently and collaboratively in a fast-paced environment.

Requirements

• High school diploma or General Education Degree (GED) and 2 years administrative or related experience; or an equivalent combination of education and experience.

Nice To Haves

• Attention to Detail – Maintains accuracy in processing financial transactions; identifies errors and inconsistencies
• Analytical Thinking – Applies logical thinking to solve issues, reconcile discrepancies, and evaluate data
• Time Management – Effectively prioritizes tasks to meet deadlines, especially during high-volume periods
• Communication Skills – Clearly conveys information verbally and in writing; responds to vendors and team members professionally
• Integrity & Confidentiality – Handles sensitive financial information with discretion and adheres to ethical standards
• Problem Solving – Takes initiative to identify and resolve issues with minimal supervision
• Teamwork & Collaboration – Works effectively with others across departments; supports a positive team environment
• Customer Service Orientation – Maintains positive relationships with vendors and internal stakeholders by being responsive and solution-oriented
• Organizational Skills – Keeps documents and records well-organized and accessible; manages multiple responsibilities efficiently
• Technical Proficiency – Demonstrates proficiency in accounting systems, ERP software, and Microsoft Excel

Responsibilities

• Review, code, and process vendor invoices accurately and in a timely manner.
• Match purchase orders, receiving documents, and invoices to ensure completeness and accuracy.
• Gather all pertinent information to submit freight claims.
• Submit new requests for vendors including which includes obtaining W-9’s, applicable insurance forms, signed documents, etc.
• Respond to vendor inquiries and resolve discrepancies or payment issues professionally and promptly
• Reconcile accounts payable transactions and assist with monthly closing procedures
• Monitor aging reports and ensure timely payments to avoid late fees or service disruptions
• Collaborate with procurement, accounting, and other departments to streamline payment processes and resolve issues
• Assist with audits by providing supporting documentation and responding to auditor requests
• Other duties may be assigned.

Benefits

• At Builders FirstSource, we offer competitive, affordable benefits designed to make life better for you and the people you love. Our goal is simple — provide great plans that help you and your family to live happier, healthier and more secure lives. To view all our benefit offerings click here www.bldrbenefits.com.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED