Office Administrator I
About The Position
Communicate with Office Lead to ensure the proper flow of office procedures. Helps maintain the professional appearance of the office and is the primary contact for the office vendors. Primary point of contact for incoming phone calls or visitors. Manage office supply needs and orders. Assist in travel authorizations and arrangements for office and field employees. Distribute HR materials to staff and assist with on-boarding/off-boarding as needed. Helps to process weekly timesheets checking for accuracy and approvals. Acts as a liaison between payroll and our field employees. Assist with processing monthly/weekly expense reports and pulling reports as needed for management. Help to manage collections and assist with invoicing. Assist in preparing project folder structure and help to manage project documentation. Assist in proposal development and presentations (MS Word and MS PowerPoint). Develop meeting agendas and assist with meeting minutes for internal NACC meetings and meetings at our office which clients will be attending. Assists Safety Department with OQ tracking and management. Assist Fleet Manager with fleet tracking and administration of company fuel card system. Help to plan/organize local NACC events including meetings, company events, client meetings, community outreach, and other community/ business activities. Assist with coordination and tracking of contractor licenses, COI requests, and bond requests. Ensure local office maintains messaging consistent with NACC standards, including dissemination and publishing of Mission Statement, Pledge for Excellence and marketing collateral material.
Requirements
- Minimum: HS Diploma w/ Preference for Associates Degree or Higher
- 2 Years or more related Experience
- Strong communication and critical thinking skills
- Ability to conduct oneself in a professional manner
- Strong attention to detail
- Ability to Work without Supervision
- Exceptional customer service skills
- Proficiency with Microsoft Office (Word, Outlook, Excel, Access and Powerpoint)
- Strong Record Keeping Skills
- Ability to elicit cooperation from a wide variety of sources, including internal resources and clients.
- Must be a team player and be able to work with a wide variety of personalities.
Responsibilities
- Communicate with Office Lead to ensure the proper flow of office procedures.
- Helps maintain the professional appearance of the office and is the primary contact for the office vendors.
- Primary point of contact for incoming phone calls or visitors.
- Manage office supply needs and orders.
- Assist in travel authorizations and arrangements for office and field employees.
- Distribute HR materials to staff and assist with on-boarding/off-boarding as needed.
- Helps to process weekly timesheets checking for accuracy and approvals.
- Acts as a liaison between payroll and our field employees.
- Assist with processing monthly/weekly expense reports and pulling reports as needed for management.
- Help to manage collections and assist with invoicing.
- Assist in preparing project folder structure and help to manage project documentation.
- Assist in proposal development and presentations (MS Word and MS PowerPoint).
- Develop meeting agendas and assist with meeting minutes for internal NACC meetings and meetings at our office which clients will be attending.
- Assists Safety Department with OQ tracking and management.
- Assist Fleet Manager with fleet tracking and administration of company fuel card system.
- Help to plan/organize local NACC events including meetings, company events, client meetings, community outreach, and other community/ business activities.
- Assist with coordination and tracking of contractor licenses, COI requests, and bond requests.
- Ensure local office maintains messaging consistent with NACC standards, including dissemination and publishing of Mission Statement, Pledge for Excellence and marketing collateral material.
Benefits
- NACC Construction offers industry leading pay, a great team environment, and a rewards system that aligns your compensation with your success.
- Our continued growth provides career development opportunities and the ability to create your own future.
- NACC rewards innovative thinking, hard work, and determination.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
