Office Administrator/Executive Assistant

SHAIN DEVELOPMENT INC • Los Angeles, CA

6h • $22 - $30 • Onsite

About The Position

This role is the operational backbone of the company. You will support payroll, HR administration, accounting coordination, insurance tracking, and daily office operations. Accuracy, discretion, organization, and accountability are essential.

Requirements

• High school diploma or equivalent required
• Minimum one year of office administrative experience
• Strong Excel and organizational skills
• High attention to detail and confidentiality
• Ability to manage multiple priorities
• Professional written and verbal communication skills
• Reliable, proactive, and accountable

Responsibilities

• Verify timecards and prepare payroll packages for management review
• Process employee gas and material reimbursements
• Coordinate interviews and assist with hiring logistics
• Support onboarding for new hires
• Assist with monthly financial reporting
• Generate business expense reports
• Compile annual tax documentation and deductions for review
• Track, reconcile, and issue payments for monthly vendor statements
• Reconcile monthly bank and credit card statements in Excel
• Manage office and jobsite supply inventory and purchasing
• Coordinate site deliveries and pickups
• Track and maintain vendor insurance compliance for all projects
• Assist with workers’ compensation policy renewals and quotes
• Assist with project insurance claims as needed
• Assist with workers’ compensation claims and job-related injury documentation
• Manage tech installation instructions and troubleshooting
• Maintain records of all tech subscriptions and electronics
• Manage warranty and repair processes for company electronics
• Manage the CFO’s calendar, scheduling meetings, calls, and reminders
• Organize digital and physical files for personal records
• Track deadlines, renewals, and important dates for personal matters
• Coordinate appointments, deliveries, and service providers as requested
• Assist with personal bill tracking, reimbursements, and expense categorization
• Generate Personal expense reports

Benefits

• 401(k)
• Health insurance
• Opportunity for advancement
• Paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED