Office Administrator & Executive Assistant to the Dean

University of South Florida•Tampa, FL

8h•$55,000 - $60,000•Onsite

About The Position

This position entails providing comprehensive high-level administrative and operational support to the Dean, including managing complex schedules and overseeing strategic projects. The role functions as the primary liaison for both internal and external stakeholders, fostering positive relationships while exemplifying professionalism and diplomacy. The successful candidate will anticipate needs, proactively identify potential issues, and develop innovative solutions to enhance office efficiency and effectiveness. The individual will also be responsible for redirecting requests appropriately to ensure matters are addressed at the correct organizational level, demonstrating initiative and problem-solving skills through proactive issue resolution. The individual must possess strong emotional intelligence and sound professional judgment to interact effectively with diverse stakeholders, maintaining composure and professionalism under pressure. Boundary management is critical, requiring the ability to skillfully redirect communications and requests to protect the Dean’s focus on strategic priorities. Exceptional interpersonal skills and a collaborative approach are essential for building and sustaining productive relationships across departments and stakeholder groups. A high level of discretion and confidentiality is mandatory when handling sensitive information related to personnel, strategic initiatives, and university operations. Ultimately, this role supports the Dean in navigating the dynamic environment of a research university with professionalism, strategic insight, and confidentiality, contributing to the overall success of the academic leadership team. The Executive Assistant should also develop a thorough understanding of the interactions among academic departments, research centers, university administration, and external partners within a large public university setting. Success in this role requires emotional intelligence, sound judgment, and the ability to navigate competing demands from faculty, staff, students, external partners, and university leadership while maintaining professional boundaries and ensuring the Dean’s time is used effectively.

Requirements

Strong emotional intelligence
Sound professional judgment
Exceptional interpersonal skills
Collaborative approach
High level of discretion and confidentiality
Ability to navigate competing demands from faculty, staff, students, external partners, and university leadership while maintaining professional boundaries and ensuring the Dean’s time is used effectively

Responsibilities

Managing complex schedules
Overseeing strategic projects
Functioning as the primary liaison for both internal and external stakeholders
Fostering positive relationships
Anticipating needs
Proactively identify potential issues
Developing innovative solutions to enhance office efficiency and effectiveness
Redirecting requests appropriately
Proactive issue resolution
Maintaining composure and professionalism under pressure
Skillfully redirect communications and requests
Building and sustaining productive relationships across departments and stakeholder groups
Handling sensitive information related to personnel, strategic initiatives, and university operations