Office Administrator - Bridge Inspection

WSP • Village of Goshen, NY

7d • Onsite

About The Position

WSP is currently initiating a search for a full-time Office Assistant for our Goshen, New York office. The selected candidate will support our Bridge Inspection Team and contribute to a growing organization that meets our clients’ objectives and solves their challenges.
The position is in the Goshen, NY office, full-time, five days per week.

Requirements

• High School Diploma or GED.
• 3+ years of relevant administrative experience, preferably in an office assistant role.
• High level of professionalism and a positive attitude when interacting with colleagues, clients, and other office personnel.
• Comfortable working in a fast-paced environment with interruptions and multiple tasks.
• Comfortable driving from two to four hours per day, typically several times per week.
• Physically capable of carrying and transporting boxes of documents weighing approximately ten to fifteen pounds each.
• Strong interpersonal, written, and verbal communication skills.
• Unrestricted driver’s license valid in New York and ability to successfully pass WSP’s motor vehicle screening.
• Strong organizational skills and attention to detail.
• Proven track record of upholding workplace safety and compliance with WSP’s health, safety, drug/alcohol, and harassment policies.
• Ability to work schedules that accommodate project-specific requirements, which may extend beyond the typical workweek.

Responsibilities

• Collect and organize project and departmental data from managers, field inspectors, and other support staff.
• Use MS Teams to create and maintain project and departmental channels for the storage of documents.
• Create monthly departmental status reports by collecting relevant data from regional managers.
• Maintain and track staff training and certification records. Provide look-ahead tracking for inspection team members training and certification renewals.
• Maintain equipment inventories.
• Provide administrative support to management and staff, including follow-ups, communication, coordination of activities, and general office tasks.
• Support on-site field teams with printing, travel coordination, and project logistics.
• Assist with office processes including filing, archiving, data management, uploading documents to project websites, and maintaining project-specific file structures.
• Exercise responsible and ethical decision-making regarding company resources and adhere to WSP’s Code of Conduct, policies, and procedures.
• Perform additional responsibilities as required by business needs, including: Travel to state offices and to project sites in the Hudson Valley and Southern Tier regions of NY State to provide on-site administrative and logistical support.
• Use a company-provided vehicle for all business-related travel, including delivery of project materials and documents to field staff and other offices.

Benefits

• WSP provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.
• WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees