Office Administrator - Bridge Inspection

WSP • Goshen, NY

7d • Onsite

About The Position

WSP is currently initiating a search for a full-time Office Assistant for our Goshen, New York office. The selected candidate will support our Bridge Inspection Team and contribute to a growing organization that meets our clients’ objectives and solves their challenges.
The position is in the Goshen, NY office, full-time, five days per week.
Your Impact
Collect and organize project and departmental data from managers, field inspectors, and other support staff.
Use MS Teams to create and maintain project and departmental channels for the storage of documents.
Create monthly departmental status reports by collecting relevant data from regional managers.
Maintain and track staff training and certification records. Provide look-ahead tracking for inspection team members training and certification renewals.
Maintain equipment inventories.
Provide administrative support to management and staff, including follow-ups, communication, coordination of activities, and general office tasks.
Support on-site field teams with printing, travel coordination, and project logistics.
Assist with office processes including filing, archiving, data management, uploading documents to project websites, and maintaining project-specific file structures.
Exercise responsible and ethical decision-making regarding company resources and adhere to WSP’s Code of Conduct, policies, and procedures.
Perform additional responsibilities as required by business needs, including:
Travel to state offices and to project sites in the Hudson Valley and Southern Tier regions of NY State to provide on-site administrative and logistical support.
Use a company-provided vehicle for all business-related travel, including delivery of project materials and documents to field staff and other offices.

Requirements

• High School Diploma or GED.
• 3+ years of relevant administrative experience, preferably in an office assistant role.
• High level of professionalism and a positive attitude when interacting with colleagues, clients, and other office personnel.
• Comfortable working in a fast-paced environment with interruptions and multiple tasks.
• Comfortable driving from two to four hours per day, typically several times per week.
• Physically capable of carrying and transporting boxes of documents weighing approximately ten to fifteen pounds each.
• Strong interpersonal, written, and verbal communication skills.
• Unrestricted driver’s license valid in New York and ability to successfully pass WSP’s motor vehicle screening.
• Strong organizational skills and attention to detail.
• Proven track record of upholding workplace safety and compliance with WSP’s health, safety, drug/alcohol, and harassment policies.
• Ability to work schedules that accommodate project-specific requirements, which may extend beyond the typical workweek.

Responsibilities

• Collect and organize project and departmental data from managers, field inspectors, and other support staff.
• Use MS Teams to create and maintain project and departmental channels for the storage of documents.
• Create monthly departmental status reports by collecting relevant data from regional managers.
• Maintain and track staff training and certification records. Provide look-ahead tracking for inspection team members training and certification renewals.
• Maintain equipment inventories.
• Provide administrative support to management and staff, including follow-ups, communication, coordination of activities, and general office tasks.
• Support on-site field teams with printing, travel coordination, and project logistics.
• Assist with office processes including filing, archiving, data management, uploading documents to project websites, and maintaining project-specific file structures.
• Exercise responsible and ethical decision-making regarding company resources and adhere to WSP’s Code of Conduct, policies, and procedures.
• Travel to state offices and to project sites in the Hudson Valley and Southern Tier regions of NY State to provide on-site administrative and logistical support.
• Use a company-provided vehicle for all business-related travel, including delivery of project materials and documents to field staff and other offices.

Benefits

• WSP provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.
• WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees