Office Administrator and HR Support

Haakon Industries•Asheville, NC

About The Position

Haakon Industries is a manufacturing company whose mission is to breathe life into an advanced and responsible future. We achieve this by designing and building engineered-to-order products of exceptional quality, solving complex challenges with technical and sustainable solutions, and fostering healthy, collaborative working relationships. Who We Are Haakon Industries manufactures custom air handling equipment for laboratories, universities, hospitals, manufacturing plants, and many other facilities across North America. Our success is driven by innovation, accountability, and people who take pride in their work. Who We’re Looking For If you’re simply searching for a job, this may not be the right fit. If you’re looking for a career with a growing, dynamic organization where your contributions matter, we’d love to talk. We are seeking a highly organized, forward-thinking Administrative Manager to support and manage daily office operations while providing essential HR and employee support. This role is ideal for a self-starter who takes ownership, anticipates needs, and thrives in a fast-paced manufacturing environment. What We Offer Respectful work environment that encourages independence and professional growth

Requirements

2–5 years of office administration experience
Strong organizational and time management skills
Self-motivated with the ability to work independently and take initiative
Excellent communication and customer service skills
Proficient computer skills; working knowledge of Microsoft Office
Ability to manage multiple priorities effectively

Nice To Haves

Previous experience as an Office Manager or HR support preferred
Manufacturing or industrial environment experience preferred

Responsibilities

Proactively ensure all administrative staff have the tools, resources, and support needed to perform their roles effectively
Serve as the first point of contact for incoming calls and emails; respond to or route inquiries as appropriate
Identify opportunities to improve office efficiency, workflows, and administrative processes
Maintain organized digital and physical filing systems in compliance with company standards
Manage travel arrangements and coordinate customer visits
Support leadership with scheduling, coordination, and administrative tasks as needed
Provide day-to-day HR administrative support, including onboarding coordination, new hire documentation, and orientation scheduling
Maintain employee personnel files and assist with compliance-related documentation
Support payroll preparation by collecting and entering reimbursement requests and other documents
Assist with benefits administration, employee questions, and communication related to HR programs
Support training coordination and tracking for employees
Act as a trusted point of contact for employee questions and administrative HR needs
Maintain confidentiality
Plan, schedule, and coordinate company social activities and employee engagement initiatives
Run the activity committee and be present at all events- this will include some nights and weekends (1-2 a month)
Order supplies and materials needed for company events
Coordinate logistics and support for all social functions
Organize, track, and maintain inventory of promotional items and company-branded materials