Office Administrative Assistant
About The Position
Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal’s survey of the nation’s largest law firms. We’re also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Office Administrative Assistant position in our Orlando Office. The Position
Requirements
- Minimum of 1 year experience in a law firm setting
- Good working knowledge of legal documents
- Prior experience with law office processes; in the area of litigation is a plus
- Must have data entry and typing skills with proficiency in Microsoft Office (Word, Outlook, Excel) and Kofax PDF or similar program
- Ability to work in a team-based setting to support paralegals, legal secretaries and attorneys
- Excellent organization, attention to detail, strong written and verbal communication skills
- Must be highly dependable and able to work well in a team environment.
Nice To Haves
- Ability to E-file in State and Federal Courts; is a plus
- Notary Public license a plus
- Save items to document managing system in a cohesive manner; experience with iManage a plus
Responsibilities
- Answer main telephone line
- Prepare Client Vendor Invoices for Payment
- Send Legal Service Invoices to Client
- Light Bookkeeping
- Create and maintain case and mail lists
- Log and track all faxes and overnight deliveries
- Save items to document managing system in a cohesive manner; experience with iManage a plus
- Calendar items
- Prepare form and simple letters
- Copy and compile documents, CDs and flash drives
- Download document productions from external links
- Greet and screen guests
- Maintain a neat and professional reception and conference room areas
- Coordinate all conference room schedules
- Additional tasks as requested
Benefits
- Outstanding benefits package, including 401k match and generous PTO plan
- Ample opportunities for professional development and advancement
- Access to corporate discount plans and other benefits
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
1,001-5,000 employees
