Office Administration Coordinator

Celestica•Richardson, TX

50d•Onsite

About The Position

The Office Administration Coordinator oversees the daily operations of the engineering office and ensures smooth functionality. In this role, you'll serve as the backbone of our team, coordinating administrative activities, streamlining workflows, and creating an inviting, efficient workspace. This includes coordinating and managing all interactions with the site facilities team to maintain optimal infrastructure and resources. Candidates must be able to handle a variety of office support tasks, multitask, and work diligently under pressure. Good judgment, excellent management skills, time management skills, written and verbal communication skills, and the ability to be punctual are required. The candidate must demonstrate conscientiousness, promptness, and responsibility. This person must be comfortable working with a high degree of attention to detail and discretion, as well as, incorporating new and effective ways to achieve better results. Candidate should possess a positive attitude as required in this fast-paced, detail-oriented environment with many deliverables and deadlines. Must be a team player and work well with others. This is an on site role located in Richardson, TX working with a hybrid team.

Requirements

Proven experience in office administration, or related roles.
Exceptional organizational skills and the ability to manage multiple priorities effectively.
Proficiency in office tools and software, including Microsoft Office Suite and project management platforms.
Thorough understanding of office management procedures
Analytical abilities and aptitude in problem-solving, multi-tasking and prioritization
Warm personality with strong written and verbal communication skills
A minimum of 5 years' experience as an administrative assistant, office assistant, or in another relevant administrative role
Bachelor's degree in related field, or consideration of an equivalent combination of education and experience.
Educational requirements may vary by geography.

Responsibilities

Optimize procedures by organizing the office and providing assistance to employees
Oversee and coordinate office operations, ensuring seamless in-person and remote workflows.
Schedule and plan meetings and appointments
Monitor level of supplies and handle shortages
Ensure Richardson office requests and concerns are addressed in a timely manner
Coordinate with others to ensure compliance with established policies
Build and maintain trusting relationships with suppliers, customers, colleagues, and facilities/property management
Perform receptionist duties for Customer Experience Center (CEC) when needed
Greet clients and visitors as needed
Help organize and maintain office common areas
Perform general office clerk duties and errands
Coordinate events as necessary
Maintain supply inventory
Maintain office equipment as needed