Office Admin

Pye-Barker Fire & Safety • Hendersonville, NC

1d • Onsite

About The Position

This position performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization. It provides administrative and clerical support to an assigned location, department, and/or unit. The role involves developing, maintaining, and ensuring compliance, assisting with budgetary matters, tracking department funds, and purchasing. It also includes compiling reports and monitoring assigned projects and/or program components.

Requirements

• Bachelor or Associate degree or equivalent work experience
• Ability to greet visitors, clients, and colleagues in a friendly and courteous manner
• Ability to type at least 50 wpm
• Ability to proofread
• Proficient in Microsoft Office Suite or similar software
• Basic understanding of office equipment
• Basic understanding of clerical procedures and systems such as recordkeeping and filing
• Ability to work independently and identify and solve problems
• Ability to organize and prioritize work

Responsibilities

• Greets and directs clients and visitors
• Answers phone calls and emails in a timely manner
• Manages company telecommunications network and communicates with answering service
• Makes appointments and referrals
• Manage data in spreadsheets and reports
• Creates and maintains office related records and reports
• Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory
• Maintains the integrity and confidentiality of confidential employee or departmental files
• Receives, records, and distributes packages and mail
• Manages key vendor accounts, supply inventory, and submits invoices for payment
• Compiles budget data and maintains financial records as requested
• Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence
• Assists with projects and event support
• Assists other departments as needed
• Assists with Customer relations
• Assists with Contract creations
• Perform other duties assigned by management
• Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy
• Performs other duties as assigned

Benefits

• Excellent pay
• Medical, dental, vision
• Company paid life insurance
• Company paid short-term disability
• 401K with employer match
• Paid vacation and company holidays
• Training and Career Development
• Company vehicle (if job applicable)
• Immediate qualification for the ALL In Ownership Plan for all eligible full-time employees

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 501-1,000 employees