Office Admin - TEMPORARY
About The Position
At Gothic Landscape, we are about delivering extraordinary customer service, building authentic relationships not only with our clients, but with our teams. With ingenuity, vision and dedication, we transform landscapes that become the places people play, work and live. As the largest family-owned and operated landscaping company in the nation, we never forget why we do what we do and who makes it all possible. Together, we create something unique that keeps on growing year after year. Bilingual Office Administrator (Spanish & English): This is a TEMPORARY, full-time, on-site position (not remote), working Monday - Friday from 7:00 a.m. to 3:30 p.m. in Santa Clara. The ideal candidate will be detail oriented, resourceful and able to work independently in a fast- paced environment. Highlights of what our Office Administrator will include, but not limited to: Weekly payroll processing (data entry, reviews & edits) to include data entry of time cards & weekly pay distribution Enters purchase orders, enters receipts into accounting system, updates purchase orders & audits and correct material job costs & overhead purchases Answers all incoming calls to include vendor inquiries Handles/coordinates new employee on-boarding including completion of employee forms Provides general office tasks as needed such as: filing, mail distribution, data entry, etc. Other responsibilities as required. Are you the right fit for this role? Skills & experience that are necessary as an Office Administrator will include, but not limited to: 2 years+ of office experience with hands-on experience in: Weekly Payroll processing, Accounts Payable, Accounts Receivable and Purchase Ordering is required Bilingual in Spanish (required) and able to work independently Required to have a high attention to detail, strong organizational skills and able to multi-task and meet routine deadlines Administrative experience with supervisory experience within the landscape or construction industries is highly preferred Proficient in MS Office - Specifically Excel HOURLY RATE: $32.00 - $34.00 per hour (s pecific compensation may vary based on overall skills, experience and location) Here at Gothic Landscape, we believe that your success is our success. The only thing missing is YOU. Apply Today!
Requirements
- 2 years+ of office experience with hands-on experience in: Weekly Payroll processing, Accounts Payable, Accounts Receivable and Purchase Ordering is required
- Bilingual in Spanish (required) and able to work independently
- Required to have a high attention to detail, strong organizational skills and able to multi-task and meet routine deadlines
- Proficient in MS Office - Specifically Excel
Nice To Haves
- Administrative experience with supervisory experience within the landscape or construction industries is highly preferred
Responsibilities
- Weekly payroll processing (data entry, reviews & edits) to include data entry of time cards & weekly pay distribution
- Enters purchase orders, enters receipts into accounting system, updates purchase orders & audits and correct material job costs & overhead purchases
- Answers all incoming calls to include vendor inquiries
- Handles/coordinates new employee on-boarding including completion of employee forms
- Provides general office tasks as needed such as: filing, mail distribution, data entry, etc.
- Other responsibilities as required
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
