OEI Clerical Assistant, Bureau of Environmental Disease Prevention

City of New York • New York City, NY

10d

About The Position

The mission of the Bureau of Environmental Disease Prevention is to prevent environmental disease in homes, communities, and the workplace, and to protect health by promoting healthy environments and health equity. The OEI Clerical Assistant will answer OEI’s main complaint line, relaying messages to appropriate office/field staff for follow-up. Under supervision, with latitude for independent judgement, will perform complex clerical tasks, and will report and assist the program’s senior administrative lead as necessary.

Requirements

• ONLY PERMANENT EMPLOYEES IN THE TITLE OF CLERICAL ASSOCIATE
• A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
• Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Responsibilities

• Data entry.
• Review and verify previously entered data for accuracy, validity, and that it complies with set protocols.
• Answer OEI’s main line and relay messages to the relevant personnel.
• Serve as a liaison between clients and office/field personnel on the matter of incoming complaints.
• Maintain accurate digital archiving of all forms and reports.
• Assist with mail delivery/pick-up from building’s central mailroom.
• Distribute general office supplies to staff upon request.
• Maintain vacation schedule for all program staff.
• Other general clerical duties as assigned.

Benefits

• Benefits: City employees are entitled to unmatched benefits such as:
• a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
• additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
• a public sector defined benefit pension plan with steady monthly payments in retirement.
• a tax-deferred savings program and
• a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
• Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
• Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees